Administrative Assistant

CEO/President Support:Reports directly to the CEO/President (C/P).Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization.Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.Update and maintain data bases for C/P.Office Management:Limited Support of Human Resources for the organization including:Limited Assistance with recruitment efforts, new hire orientations and on-boarding.Acts as a liaison with landlord and building management on any office-related issues.Provides timely and proactive management of the organization’s office environment.Maintains physical and electronic office filing systems for C/P, and other as assigned.Administrative Functions:Writes error-free, emails and letters for various events and announcements.Maintains confidentiality and uses a high degree of discretion.Works in a professional and focused manner to schedule internal and external meetings.Takes notes and distributes meeting minutes, agendas and meeting packages.Maintain digital files.Other duties as assigned.QUALITIES OF OUR ADMINISTRATIVE ASSISTANTMaintains punctual, regular, and predictable attendance.Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.Displays excellent communication skills including presentation.Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.Provides systematic and dependable follow up, as well as a high level of organization and preparedness.Maintains workflow under pressure and in a fast-paced, high-profile work environment.Respectfully takes direction from C/P.REQUIREMENTS2+ years of administrative experienceBachelor's degree preferred, but an associate's degree with sufficient administration experience may sufficeEvent management experience (working with major events)Coordinate and execute email blasts and mail campaigns to promote events and initiatives.Manage follow-up communications and outreach related to event planning and attendance.Experience using web conferencing tools such as Zoom or WebExUses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.Understanding of basic AI tools.Understanding of social media platformsSome Photoshop and Canva experience preferred.Ability to multitask.An attention to detail.Works with little directionOrganizedAbility to plan ahead.Ability to work with Posh / Eventbrite or similar apps.Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills