Document Services Assistant

The Document Services Assistant provides administrative support to department management as well as supplemental document support for projects submitted to the team. DSAs will receive ongoing training on the types of work handled by the department, gaining foundational knowledge and experience in a variety of applications and administrative practices. DSAs may be coached toward either an operator- or a proofreader-focused skillset. A qualified candidate must be organized, exhibit a high degree of initiative and use excellent judgment when handling matters. The position requires strong verbal and written communication skills, attention to detail, a professional, team-oriented work ethic, and flexibility in availability (overtime may be requested). Principal Duties and Responsibilities (Essential Functions): Provide a high level of customer service to internal and external clients. Schedule appointments/meetings (including Zoom/MS Teams) using the MS Outlook calendar. For Operator-track DSAs: Create/revise documents using MS Office applications (Word, Excel, PowerPoint and possibly Visio). Learn and apply firm styles and formatting in Word. Create/revise PDFs using Adobe Acrobat and Kofax Power PDF Advanced. Compare ("redline") documents using Litera Compare. For Proofreader-track DSAs: Review documents against master files for discrepancies in content. Review documents for formatting inconsistencies/appearance. Review documents for typos and sense. Mark up Word and PDF files to indicate any corrections or comments. Assist with overflow work and special projects as needed Job Specifications: Hours – 10 am to 6 pm Monday through Friday. Note this is a hybrid role which requires in-office attendance a minimum of two days per week. Bachelor’s Degree required Proficiency with Microsoft Office required Must possess strong verbal and written communication skills Must be: A professional, proactive, energetic, and hardworking team player; A self-directed learner; Exceptionally well organized and detail oriented; Able to learn, retain, and apply protocols and best practices to various project types; Able to manage multiple projects in a deadline driven environment; Able to act with a sense of urgency when necessary; Willing to work some overtime, as needed; Able to cultivate and sustain professional working relationships with colleagues. Salary: $55,000- $60,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications Disclaimer Statement: The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job. Organization Paul, Weiss, Rifkind, Wharton & Garrison LLP Work Locations 1285 Avenue of Americas, New York, NY 10019-6064 Job Posting May 9, 2024, 10:56:12 AM