Administrative Assistant

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.Job SummaryProvide administrative support to one professor in the division of Biology and Biological Engineering at Caltech.Essential Job DutiesProvide comprehensive administrative support to 1 faculty member. Including assistance with special projects related to the transition, organization, and clearance of office and files, ensuring accurate filing, record retention, and document organization.Purchase supplies as needed using the P card and reconcile monthly P card statements in accordance with institutional policies.Manage calendar, scheduling meetings, and appointments as needed.Coordinate domestic and international travel arrangements as needed; process travel and expense reports; assist with related logistics; and deposit reimbursement checks.Maintain and update professional websites for faculty as requested.Provide administrative support requiring excellent typing, editing, and proofreading skills, including preparation and review of correspondence and documents.Other duties as assignedBasic QualificationsAssociates degree or equivalent education and 3 years of relevant experience as an administrative assistant.Detailed, process-oriented, excellent organizational skills, able to prioritize work effectively and meet deadlines.Good judgment and discretion; ability to maintain confidentially.Cooperative and self-motivated; handle duties in a proactive and timely manner.Strong interpersonal, written, and diplomatic communication skills.Experience using Microsoft Office/Office 365 and Adobe.Experience coordinating travel arrangements and making itineraries.Ability to work independently.Required DocumentsResume.Hiring Range$20.00 - $33.83 Per HourThe salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.Caltech is a VEVRAA Federal Contractor.To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.Disability AccommodationsCaltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu.