Vendor & RFP Coordinator - Power Utilities

Vendor & RFP Coordinator - Power UtilitiesDepartment: Vendor ManagementEmployment Type: Full TimeLocation: United States - Orlando, FLAt Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.We are looking for a qualified Vendor & RFP Coordinator – Power UtilitiesThe Vendor & RFP Coordinator will be responsible for managing vendor relationships and coordinating the full lifecycle of Request for Proposals (RFPs) within the Power Utilities division. This role plays a critical part in supporting business growth by identifying opportunities, preparing competitive proposals, and ensuring alignment between internal teams and external partners.Key ResponsibilitiesRFP & Proposal ManagementMonitor and identify new RFP, RFQ, and bid opportunities within the power utilities sectorCoordinate the end to end RFP process including review, qualification, and submissionPrepare and compile proposals, ensuring compliance with all technical and commercial requirementsCollaborate with engineering, operations, and finance teams to gather required inputsMaintain proposal templates, boilerplate content, and supporting documentationTrack submission deadlines and ensure timely delivery of proposalsVendor ManagementSource, onboard, and maintain relationships with subcontractors, suppliers, and service providersEvaluate vendor capabilities, pricing and performanceMaintain a centralized vendor database with up to date qualifications, certifications, and agreementsCoordinate vendor participation in bids and ensure alignment with project requirementsSupport contract negotiations and vendor agreements in coordination with leadershipMarket Research & Strategy SupportConduct market research to identify new business opportunities and trends in the power utilities sectorSupport pricing strategies and competitive analysis for proposalsAssist leadership with go or no go decisions for bidding opportunitiesProcess & ComplianceEnsure all proposals and vendor activities comply with company policies and client requirementsMaintain organized records of all RFPs, submissions, and vendor documentationContinuously improve internal processes for efficiency and scalabilitySkills, Knowledge and ExpertiseBachelor's degree in Business Administration, Engineering, Construction Management, or related field2–5 years of experience in RFP coordination, procurement, or vendor management, preferably in utilities, energy, or constructionExperience working with public sector bids and government contracts is a strong plusStrong organizational and project management skills with attention to detailAbility to manage multiple deadlines in a fast paced environmentProficiency in Microsoft Office, including Excel, Word, and PowerPoint; experience with ERP or CRM systems is a plusExcellent communication and cross functional collaboration skillsPreferred ExperienceExperience in power utilities, electrical infrastructure, or utility construction projectsFamiliarity with bidding platforms such as government procurement portals and utility sourcing systemsUnderstanding of contract terms, scopes of work, and pricing structuresKnowledge of transmission, distribution, substations, or other power related infrastructure projects is a plusBenefitsHealth Insurance plans; (health, dental, vision);Whole Life Insurance;401k Plan;PTO/Paid Holidays;Great Work Environment;Career Advancement Opportunities.J-18808-Ljbffr