Document Compliance Specialist

Document Compliance SpecialistManufacturing | Quality | Greenville, SCLove organization, precision, and making chaos behave? We're looking for a Document Compliance Specialist to own our quality documentation and keep our systems audit-ready, accurate, and rock-solid.What you'll do (aka your superpowers):Manage the full lifecycle of quality documents (create, revise, approve, archive)Keep ISO 9001 and internal standards on pointMaintain revision control and record retention in ERP and databasesPartner with Quality, Engineering, Manufacturing, and Shipping to fix documentation gapsPrep documentation for audits and customer requirementsConvert paper processes into streamlined digital workflowsEnsure inspection records, certifications, and quality paperwork are complete and compliantWhat we're looking for:3-5 years in manufacturing, quality, or compliance documentationExperience with ERP systems and document control processesSharp attention to detail and strong organizational skillsComfortable juggling multiple priorities without losing accuracySolid communication skills and a collaborative mindsetAssociate or Bachelor's degree (or equivalent experience)Why you'll like it here:High-impact role with real visibility across the organizationOpportunity to improve systems, not just maintain themStable manufacturing environment with room to growA team that actually appreciates people who "get the details right"If you're the kind of person who notices version errors before anyone else does, we want to meet you.We are an Equal Opportunity Employer and are committed to providing a workplace free of discrimination. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.RequirementsSUMMARY OF DUTIES:The Document Compliance Specialist is responsible for ensuring all documentation related to the Quality Management System (QMS) within the ERP system and internal databases is accurate, current, and compliant with ISO 9001 and Aalberts requirements.ESSENTIAL DUTIES AND RESPONSIBILITIES:Oversee the full document life cycle, including creation, review, approval, distribution, revision, archiving, and removal of obsolete versions.Control, manage, and maintain all Quality documentation, including procedures, work instructions, and formsConduct regular internal audits of documentation processes to identify areas for improvement or non-complianceSPECIFIC DUTIES ASSIGNED:DOCUMENT CONTROLMaintain accurate revision control of documents to ensure the latest, approved versions are in the applicable network foldersManage the record retention schedule and secure storage of quality recordsEnsure standard templates are established, controlled, and updated for each level of documentationWork with all departments to provide documentation requirement guidance, resolve documentation issues and standardize documentation processesIdentify potential gaps in process documentation, work with and Engineering (Quality & Manufacturing) to ensure that missing documents, correct/update current documents, etc. are implementedAssist in the preparation for external audits by providing necessary documentation and recordsIdentify potential gaps in process documentation, work with and Engineering (Quality & Manufacturing) to ensure that missing documents, correct/update current documents, etc. are implementedAssist in the preparation for external audits by providing necessary documentation and recordsFinalizing inspections for all document related verifications and/or creation: Verification of applicable records are on file and conforming, creation of certifications, issuing new Tickets, etc.Collects, reviews, manages, and supplies required records for Qualification requirements for Quality Engineering: material test reports, subtier certifications, NDT records, etc.ERP documentation development - transitioning paper-based inspection forms into electronic-based for specific ERP Routing operations (RI's IP's & FI's)Ensure Records are properly identified, organized and readily available upon requestPerform other document-related administrative duties as assignedMANUFACTURING SUPPORTInterfaces with Quality, Manufacturing, Engineering, and Shipping to resolve documentation discrepanciesProvides guidance on documentation requirements, forms, and record keeping expectationsEnsures quality paperwork aligns with routers, inspection criteria, and customer flow downsSupports continuous improvement efforts related to document accuracy, efficiency, and standardizationGENERAL RESPONSIBILITIES:Receive and understand daily job assignments, priorities, and work instructionsOrganize, clean, and maintain work area to promote neatnessAssure all department work centers and related areas are safely maintained, clean, and organizedPerforms all work within the scope of abilities under all quality and safety policies and practicesEstablish and maintain effective, positive, and professional communication with all co-workersWillingly performs other duties as trained and ableSUPERVISORY RESPONSIBILITIES:Not ApplicableEDUCATION & EXPERIENCE:Associate or Bachelor's degree in Quality, Manufacturing, Business, or related field OR equivalent experience3-5 years of experience in a manufacturing environment involving quality documentation, inspection records, or complianceCERTIFICATES, LICENCES, & REGISTRATIONS:N/AQUALIFICATIONS, KNOWLEDGE, & SKILLS:Must have:Ability to work independently; to make good, sound, and timely decisions; to exercise proper judgment and discretionAbility to manage multiple priorities with keen attention to detail, strong analytical and reasoning skillsAbility to understand, track, organize and successfully complete multiple tasks and projectsAbility to effectively communicate and interact diplomatically with employees, customers, and associatesAbility to handle and process information in a timely and confidential mannerAbility to sustain high energy and enthusiasm with the appropriate level of urgency as neededAbility to read, interpret and understand all manner of accounting and financial regulations, contracts, forms, etc.Ability to learn and accurately use all company computer quality-related software programsAbility to utilize Microsoft Office products such as Excel, Word, Outlook, and PowerPointAbility to demonstrate proficiency of using enterprise resource planning (ERP) systemAbility to receive and understand training by various methods: i.e., oral, written, on-the-job, computer-based, etc.Ability to create and maintain documentation for reports, procedures, and databasesExcellent writing/speaking skills and the ability to communicate professionally, objectively, and effectivelySufficient ability to read, write and speak in English and be understood; and to follow instructionsSufficient visual acuity (corrected) to be able to read and view paperwork, printouts, ledgers, computer screens, etc.Sufficient manual dexterity to type and operate office equipment as related to the fulfilling assigned dutiesAbility to understand and fully support the company Mission, Safety and Quality policies to the letter of eachPHYSICAL DEMANDS:Must have speaking ability; and sight/hearing senses or use prosthetics to enable and adequately perform the jobMust be able to stand/sit continuously daily and twist, turn, bend, and reach freely without pain or discomfortMust have sufficient dexterity in both hands and arms to perform routine typing and use of office equipmentPhysical activity: Sitting, walking, standing, typing, holding, grasping, etc. approximately 85% of timeBending, reaching outwards and above shoulders, and lifting twenty pounds unassisted approximately 15% of timeWORK ENVIRONMENT:Job activities are generally performed in a lighted and ventilated office and/or factory environment.