Clerical Assistant

Salary : $37,835.20 - $41,579.20 AnnuallyLocation : Santa Fe, NMJob Type: Full-TimeJob Number: 202600180Department: Public WorksDivision: UtilitiesOpening Date: 05/21/2026Closing Date: 6/4/2026 5:00 PM MountainFLSA: Non-ExemptBargaining Unit: AFSCME 1782Department Contact Information: Tawny Baca (505) 992-9860Union Eligibility: Position is Union eligible after completion of one (1) year probationary period.Budget Amount: $19.99Primary PurposeProcesses and files records and forms using applied judgment in work performed. Greets, assists, and provides information for customers and staff.Essential Job FunctionsSorts, arranges and files a wide variety of materials in alphabetical, numerical, or chronological sequence; searches for requested information, and relays it to appropriate individual; photocopies documents and assembles in proper order. Composes routine correspondence: ensures that card, correspondence, and record files are current; makes simple arithmetical computations.Answers telephone and conveys messages; checks voicemail and routes appropriately; runs errands; greets and assists customers. Stamps, sorts and distributes mail; addresses envelopes or packages; stuffs envelopes by hand or with an envelope stuffing machine Inputs a variety of data into computer system. Inputs a variety of data into computer system. Scans documents, photos, or microfiche, ensuring documents or photos are clear.Knowledge/Skills:Basic knowledge of office procedures; of filing systems; of English usage; and of basic math. Ability to learn and adhere to department procedures and policy. Ability to understand and follow verbal and written instructions; to extract information from files; to operate basic office machines; and to maintain confidentiality.Basic skill in operating various word-processing, spreadsheet, database and other software programs in a Windows environment or ability to learn such skills.Skilled in providing effective customer service.Minimum QualificationsHigh school diploma or equivalent.Supplemental InformationWorking Conditions:Work is generally performed in an office setting. Work schedule may include overtime hours. May occasionally work outside. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; stoop, kneel, crouch, or crawl; and talk or hear. Clarity of vision at short distance is required. May be required to lift up to 20 pounds. On occasion, may be exposed to dust, fumes, airborne particles, or allergens; to excessive noise; and to working near hazardous or moving equipment or machinery. May regularly experience hostile, violent, or offensive individuals. May be subject to exposure to CRTs, VDTs and UV rays.Conditions of Employment:Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver's License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.Santa Fe County is an Equal Opportunity EmployerIt is the policy of Santa Fe County to ensure equal employment opportunity to all persons regardless of race, color, age, physical or mental handicap, sex, national origin, ancestry, religion, serious medical condition, sexual orientation, gender identity, genetic information, or political affiliation.Santa Fe County is proud to offer a comprehensive benefits package to eligible, full-time and part-time employees who work 20 hours per week. You will receive plan booklets, which give you more detailed information about each of these programs.BENEFITS OFFEREDMedicalDentalVisionLife InsuranceAccidental Death & Dismemberment (AD&D) InsuranceVoluntary Life and AD&DShort-Term DisabilityLong-Term DisabilityFlexible Spending Account (FSA)Employee Assistance Program (EAP)Gym MembershipTo learn more details, visit our website:01 Do you have a High School diploma or GED? YesNo02 Do you have a valid driver's license? YesNo03 Do you have any clerical experience? YesNoRequired Question