Administrator, Native Self-Determination

SummaryJob DescriptionThe John D. and Catherine T. MacArthur Foundation is one of the nation's largest independent foundations. The Foundation supports creative people, effective institutions, and influential networks building a more just, verdant, and peaceful world. MacArthur invests in solving some of the world’s most pressing social challenges, including advancing global climate solutions, promoting local justice reform in the U.S., revitalizing local news, expanding who creates, uses, and benefits from artificial intelligence, and strengthening the well-being of Native communities. In addition to the MacArthur Fellows Program and the global 100&Change competition, the Foundation continues its historic commitments to the role of journalism in a responsive democracy as well as the vitality of our headquarters city, Chicago. The Foundation also maintains offices in Nigeria and India.The Native Self-Determination portfolio centers the capacities of Native Nations and Indigenous communities to define and pursue their own priorities, elevating Indigenous knowledge, governance, and leadership. The portfolio invests in Native-led organizations, tribal governments, and community-based initiatives that build community and institutional capacity to support sustainable pathways to self-determination. As the same time, it advances accountable, trust-based relationships between philanthropy and Indigenous communities.The Administrator is an integral and active part of the Native Self-Determination Team’s Core Group, which includes active participation in meetings, seminars, site visits, etc. The Administrator works closely with the Coordinator to ensure smooth operations for the Team and reports to the Director, Native Self-Determination.This role is time-limited for an initial period of 5 years with the possibility of extension.Essential Duties And ResponsibilitiesPrepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the yearBudget scenario planning in preparation for program budget submissionAssist the Director, Native Self-Determination with the progress of grants, including proposals, briefs, and reports, and tracking through different grantmaking stagesLiaise with grants management staffInteract with, provide guidance to, and respond to questions from grantees and othersSchedule and coordinate expert consultationsManage contractsParticipate in meetings and serve as recorder of critical tasks, discussions, and decisionsPerform writing, proofreading, and editing assignments as neededCoordinate document and information management tasks that add value for the TeamManage the production of Board materialsLiaise with other Teams and Departments as neededLiaise with Coordinator and Meeting Planners as needed to ensure efficient coordination of meetings and conveningsAssist with orientation of new Team membersTravel to site visits, meetings, conferences – domestic and international – as needed and approved by DirectorOther Duties And ResponsibilitiesManage special projects and workflow as requestedWork with Coordinator to ensure smooth and efficient operation for TeamServe as back-up to Coordinator and participate in cross-trainingPerform other duties as assignedQualificationsMinimum of six to ten years of relevant administrative experienceA bachelor’s degree or related experience requiredComfortable working in a team environmentAble to take initiative and work proactivelyStrong interpersonal, communication, and leadership skillsExcellent writing, editing, organizational, and verbal skillsAble to effectively communicate in written and oral format with both internal and external contactsFacility in working with budgets and budgetingOrganized and able to think and work independently with little direct supervisionStrong working knowledge of Microsoft Office SuiteThe position is hybrid and based in Chicago, Illinois.Annual salary for this role will start at $73,900. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being. Physical Requirements And Work EnvironmentThe work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process.