Administrative Assistant 4 (2025-2026 School Year)

DescriptionJob Title: Administrative Assistant 4Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.Essential Performance ResponsibilitiesAssists with copying and distribution of documents and other materials for administrative and clerical staffAssist in purchasing equipment and maintain inventory of current office equipmentMaintain databases, spreadsheets, letters/memos and presentationsAdditional Duties: Assists with additional duties as assigned by Supervisor.Equipment: This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.Travel: Limited travel between schools and central offices may be required.Physical And Mental DemandsWork in standard office and school building environmentsAdditional demands upon request of SupervisorKnowledge, Skills, And AbilitiesAbility to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining informationIntermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testingUse of good judgment and the capability to research and analyze information in order to make decisions on recurring assignmentsAbility to communicate effectively with a supervisor when their discretion is neededAbility to provide exceptional customer serviceDisplays eagerness and the ability to learn new methods, procedures, and techniquesDisplays a significant degree of professionalism and confidentialityAbility to conform to proper standards of professional dress and appearanceKnowledge of company's mission, purpose, goals and the role of every employee in achieving each of themQualificationsInterrelations:Contact with personnel within the district and with customers and vendorsWill be working under the direct supervision of the department supervisor in order to complete day to day tasksWill be working with a diverse population requiring the ability to handle all situations with tact and diplomacyMust understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleaguesExpected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer serviceEmployee Punctuality And AppearanceIn order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leaveAny deviation from assigned hours must have prior approval from the employee's supervisor or building administratorAll employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their positionQualification ProfileA High School education or GEDA minimum of six months experience are required for this positionFLSA Status: Non-Exempt