Activities Admin Asst

Activities Office Administrative Assistant7 HOURS PER DAYLevel III ($18.11)205 DAYSQuestions—please contactShea Roehrkasse, Activities Directorsroehrkasse@stpeterschools.org or507-934-4212 Ext. 6012BenefitsESST/Sick LeavePersonal LeaveSome Paid HolidaysHealth InsuranceDental & Vision Insurance available to purchaseLife InsuranceLong Term DisabilityPublic Employees Retirement Account (PERA)QualificationsEducation and Experience: (Minimum Level of Education and Experience Required)Knowledge/Skills/Abilities (Minimum Competencies for Job Performance)High school diploma or equivalent with post-secondary education preferredDemonstrated computer proficiency in word processing, database, spreadsheets and date entryAbility to accurately enter student and staff data in multiple systemsExcellent written and oral communication skillsExcellent organization skillsAbility to work independently with people of all ages in a respectful and confidential mannerCommunicate clearly in English using proper grammar and vocabulary.JOB GOAL: Assist the activities director in providing for the needs of their staff, students, parents/guardians, and the general public in regards to co-curricular offerings.Performance Responsibilities % of Time30%Activity/Event ManagementAssume the responsibility for finding and assigning event workers such as ticket takers, supervisors, clock operators, lower level officials, and other related positionsProcess payment for workers of athletic eventsDevelop event programs for athletic teams for varsity contestsOrder stock and organize concession stands and workersOccasionally help with the setup of events20%Student/Staff Support ServicesAssist with processing student eligibilityMaintain records of all high school activities including award winners and scholarships.Conduct student registration for all activities including receiving activity fee payments, processing physicals, and establishing Minnesota State High School League master eligibility lists. 50%Activities Office ManagementAssist in the processing of all rules violations which may include maintaining records, notifying parents and coaches.Processing awards and certificatesProcess all student activity transportation requests.Assume responsibility for secretarial duties for the Activities Director.Schedule and prepare payment for all personnel working at middle and high school activities.Prepare and process tickets, receipts, and cash boxes for home activities when a ticket fee is charged.Assist in scheduling facilities and fine-arts programsAssume responsibility for the student activities account including the account balance, check requests, money deposits, and transfers. Sends copies of deposit slips and reconciliation reports to the district office.Assist with the organizing handing out and return of jerseys and storagePhysical Effort Light to moderate degree of physical stamina and occasional lifting up to 25 lbs. Ability to sit for a portion of time, but will involve standing, walking, and bending. Ability to hear the telephone ring and to hear and respond to questions from visitors and callers. Ability to use the telephone, computer, and other office equipment forextended periods of time.Working ConditionsPosition functions in a workplace that has a variety of noise levels at timesNormal office conditionsOccasional exposure to childhood and adult diseases and illnessesSUPERVISION OF OTHER EMPLOYEES:None