Administrative Assistant to Director - Nutrition Services

Position Type:Secretarial/Clerical/Administrative Asst. to DirectorDate Posted:10/27/2025Location:Central OfficeCOVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICTPOSITION VACANCYPOSITION: ADMINISTRATIVE ASSISTANT TO DIRECTOR - InterimSCHOOL/PROGRAM: NUTRITION SERVICE - CENTRAL OFFICEDATE POSTED: OCTOBER 27, 2025APPLICATION DEADLINE: POSITION WILL BE FILLED AS SOON AS POSSIBLEQUALIFICATIONS:Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.KNOWLEDGE OF:Modern office practices, procedures and equipment.Recordkeeping and report writing techniques.Correct English usage, grammar, spelling, punctuation and vocabulary.District organization, operations, policies and objectives.Interpersonal skills using tact, patience and courtesy.Telephone techniques and etiquette.Microsoft Office program operations.ABILITY TO:Perform secretarial and administrative assistance duties.Read, interpret, apply and explain rules, regulations, policies and procedures.Work independently with little direction.Establish and maintain effective working relationships with others.Meet schedules and time lines.Prepare reports by gathering and organizing data from a variety of sources.Work confidentially with discretion.Analyze situations accurately and adopt an effective course of action.Communicate effectively with many interruptions.Make arrangements for meetings and conferences.Maintain a variety of files, records and logs.Work with office equipment.Plan an organize work.PERFORMANCE RESPONSIBILITIES:Perform a variety of specialized and responsible duties independently in support of functions delegated to a Director; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.Coordinate communication between the Director and district administrators and personnel, parent/guardians, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.Prepare and maintain a variety of records, logs, and files including information of a confidential nature; maintain confidentiality of information and records.Schedule meetings, conferences and appointments for the Director; maintain the Director's calendar; arrange travel accommodations as necessary.Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.Assist in the maintenance of department budgets; work with MUNIS system to enter data into computer to charge appropriate accounts; review invoices, requisitions and purchase orders for accuracy, completeness and compliance with department and District policies; inspect and verify accuracy of District financial reports with office records; research and resolve discrepancies as needed.Perform related duties as assigned.ESSENTIAL SKILL INCLUDE:Computer proficient and organized.Ideal candidate will have 5 years administrative experience.Must be extremely detail oriented and work well under pressure.Enjoys fast-paced and growing environment.Must have the ability to multi-task and deliver a high level of customer satisfaction.Enjoys working with others and a team player.Positive and friendly with excellent customer service skills.Self-motivated with the ability to manage and prioritize several projects simultaneously.Responds to customer requests quickly and competently.Strong written and verbal communication skills.Intermediate Microsoft Excel and Word skills.Able to learn routing system.Must be dependable.JOB GOAL:Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility.RESPONSIBLE TO: Director of Nutrition ServicesCONTRACT: 235 days; days will be adjusted for remainder of year. This is for the 2025/2026 school year ONLY.SALARY: $152.54 - $239.96/daily; depending on qualifications and experienceAPPLICATION PROCEDURE:Complete the online application at: www.covington.kyschools.us.Please direct questions about the online application process to Aisha Payne at 859-392-1014 or aisha.payne@covington.kyschools.us.For information regarding the position contact Taryn Stewart at taryn.stewart@covington.kyschools.us.This position will be filled as soon as possible. All applications will be evaluated and screened.An Equal Opportunity Employer