Entry-Level Office Coordinator

Job Summary We are looking for a dependable and organized Entry-Level Office Coordinator to support daily office and field operations. This is a hands-on role that blends customer service, project coordination, and administrative support. Ideal for someone who takes pride in keeping a clean and professional workspace, communicates clearly, and thrives in a fast-paced environment. Spanish-speaking is a strong plus. Key Responsibilities: Office Upkeep & Coordination Keep the office clean, tidy, and presentable throughout the day Restock supplies and maintain general organization Greet and assist walk-in customers or vendors Customer Service Answer and route phone calls, respond to emails, and relay messages Follow up with customers about job schedules and timelines Provide ongoing updates and clear communication throughout the project Job Scheduling & Project Support Assist with scheduling roofing jobs and coordinating crews Track job status and timelines Communicate with field teams to support day-to-day logistics Administrative Support Manage office communications (calls, emails, mail) Maintain organized filing systems for documents and records Prepare forms, proposals, and reports as needed Monitor and reorder office supplies CRM & System Updates Enter and update customer and job data in our CRM system Maintain accurate and up-to-date notes on all accounts Financial & HR Support (Light Duties) Help with data entry for invoices and payment tracking Assist with collecting timesheets for payroll Support basic HR tasks such as onboarding and file maintenance Compliance & Safety Ensure required paperwork and compliance records are complete Follow up on jobsite documentation (e.g., photos, safety forms) Qualifications Strong organizational and follow-through skills Friendly, professional, and clear communication Proficient in Microsoft Word, Excel, and Outlook Ability to multitask and stay focused in a busy office Preferred Skills Spanish-speaking is a strong plus Experience in a roofing or construction office is helpful but not required Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 8 per week Ability to Commute: Concord, CA 94518 (Preferred) Ability to Relocate: Concord, CA 94518: Relocate before starting work (Preferred) Work Location: In person