Supervising Administrative Specialist

IntroductionTHIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Supplemental QuestionnaireA properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted online.DESCRIPTIONTHE COUNTY: Established in 1853, Alameda County has a population of over 1.6 million residents, making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities including Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as six unincorporated communities and rural areas that span a total of 738 square miles. Alameda County employs approximately 9,000 employees working in 21 different agencies and departments and has an annual budget of over $3 billion. As a major urban County, Alameda delivers a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services for its community. The County celebrates the rich diversity of its workforce, which in large measure, reflects the cultural and ethnic diversity of the community it serves. The County's mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Its vision is to be recognized as one of the best counties in which to live, work, and do business. THE POSITION: Under general direction, to provide supervision for administrative and operational functions in County departments or agencies; to provide complex professional-level operational, systems and administrative services to the County department or agency to which assigned; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. IDEAL CANDIDATE:In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Possesses outstanding communication and listening skills, with the ability to clearly articulate information verbally and in writing. Exercises sound judgment and decision-making, including the ability to identify and understand complex problems and concepts. Maintains exceptional organizational skills to effectively manage changing priorities. Brings experience as a manager with strong supervisory skills, instructing, guiding, and supporting others in accomplishing performance goals and work objectives. Builds and sustains effective relationships, relating well to individuals of diverse cultures, styles, abilities, motivations, and backgrounds, even in times of conflict. Applies knowledge of administrative principles, policies, and regulations to ensure compliance and support effective departmental operations. Utilizes strong analytical and problem-solving skills to evaluate processes or data, identify issues, and develop practical, well-supported solutions. Oversee budget and fiscal activities, including monitoring expenditures, tracking resources, and ensuring alignment with organizational and program goals. Develops, improves, and maintains administrative systems and workflows to enhance efficiency, accountability, and overall operational effectiveness. THE VACANCIES: We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. There are immediate vacancies in the Social Services Agency. MINIMUM QUALIFICATIONSEITHER IExperience:The equivalent of two years of full-time experience at the level of or higher than the class of Administrative Specialist II in the Alameda County classified service (non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts). Completion of the Alameda County Management Academy "Management & Supervision Certificate Program" may substitute for six (6) months of the required qualifying experience for the internal patterns. OR IIEducation:The equivalent of graduation from a four-year accredited college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative services experience may be substituted for the education on a year-or-year basis.) Experience:The equivalent of two years of full-time professional-level experience in independently planning, organizing and conducting administrative or management studies and providing ongoing administrative services at a level equivalent to the Alameda County classified service of Administrative Specialist II, preferably in a public agency setting. Some prior lead or supervisory experience is desirable. License:Possession of a California Motor Vehicle Operator's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLSThe most suitably qualified candidates will possess the following competencies:Knowledge of:Supervisory principles, including work planning, direction and review.Principles of public administration.Practices and techniques of administrative analysis and report preparation.Computer applications related to the work.Budgetary and financial record-keeping techniques.Office administrative practices and procedures, including records management and the operation of standard office equipment.Basic public personnel, purchasing and contract administration practices. Ability to:Plan, supervise, review and evaluate the work of others through subordinate supervision.Train others in work procedures.Plan and conduct administrative and operational studies.Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions.Interpret, explain and apply complex policies, regulations and procedures.Prepare clear and accurate reports, correspondence, procedures and other written materials.Represent the department and the County in meetings with others.Organize and prioritize work and meet critical deadlines.Maintain accurate records and files.Exercise sound independent judgment within established policies and guidelines.Establish and maintain effective working relationships with those contacted in the course of the work. EXAMINATION COMPONENTSTHE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:A review of applicants' applications to verify possession of minimum requirements. Those applicants who possess the minimum requirements for the class will move on to the next step in the examination process.A review of candidates' Supplemental Questionnaires to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process.An oral interview which will be weighted as 100 % of the candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, hrs.alamedacountyca.gov.RECRUITMENT AND SELECTION PLANApplicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency.TENTATIVE RECRUITMENT PLAN: Deadline for Filing:5:00:00 PM, Thursday, May 28, 2026Review of Minimum Qualifications:June 10, 2026Review of Supplemental Questionnaire for Best Qualified:July 13, 2026Virtual Pre-Recorded Civil Service Oral Examination:Rating of Oral Examinations:July 13 - July 23, 2026July 27 - August 7, 2026Notification of Results:Week of August 10, 2026TENTATIVE SELECTION PLAN: Departmental Hiring Interviews:TBDWE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLANREASONABLE ACCOMMODATIONAlameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the California Fair Employment and Housing Act (FEHA), the federal Americans with Disabilities Act (ADA), and Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement no later than the recruitment filing deadline. If this is a continuous open recruitment without a filing deadline, please contact the assigned Human Resources Representative listed on the job announcement within ten (10) business days of submitting your application. Unless your disability is readily apparent (for example, you use a wheelchair and need wheelchair-accessible spaces), Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.For more information regarding our Reasonable Accommodation procedures, please visit our website, https://hrs.alamedacountyca.gov.BENEFITSThe County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*:For your Health & Well-BeingMedical - HMO & PPO PlansDental - HMO & PPO PlansVision or Vision ReimbursementShare the SavingsBasic Life InsuranceSupplemental Life Insurance (with optional dependent coverage for eligible employees)Accidental Death and Dismemberment InsuranceCounty Allowance CreditFlexible Spending Accounts - Health FSA, Dependent Care and Adoption AssistanceShort-Term Disability InsuranceLong-Term Disability InsuranceVoluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal ServicesEmployee Assistance ProgramFor your Financial FutureRetirement Plan - (Defined Benefit Pension Plan)Deferred Compensation Plan (457 Plan or Roth Plan)For your Work/Life Balance12 paid holidaysFloating HolidaysVacation and sick leave accrualVacation purchase programManagement Paid Leave**Catastrophic Sick LeavePet InsuranceCommuter Benefits ProgramGuaranteed Ride HomeEmployee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)Employee Discount Program (e.g. theme parks, cell phone, etc.)Child Care Resources1st United Services Credit Union*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change.**Employees in management-designated classifications may be entitled to management paid leave. Refer to the applicable MOU or Salary Ordinance for more information.ConclusionAll notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, noreplyalamedacountyhr@acgov.org, and Noreply@jobaps.com accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at hrs.alamedacountyca.gov. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.Angelica Cuevas, Human Resources AnalystHuman Resource Services, County of Alameda(510) 271-5154 | Angelica.Cuevas@acgov.orghrs.alamedacountyca.gov DISASTER SERVICE WORKERAll Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency.EQUAL EMPLOYMENT OPPORTUNITYAlameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.