Part-Time Administrative Assistant

About Us Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development. The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses. Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For. Job Summary This position is responsible for providing data and administrative support to the Department of Dental Hygiene, including collection, analysis, and reporting on a part-time basis. This position requires strong computer application skills, effective communication and organization skills, and the ability to work independently and cooperatively with faculty, staff, and students. The person in this position must effectively manage multiple priorities. This position is responsible for providing general administrative support to the Department Chair and the Department of Dental Hygiene's Faculty, Staff, and Students, which includes budget, travel, purchasing, and payroll support, as well as coordination of departmental activities, including the on-site dental hygiene clinic. Responsibilities Assist the Department Chair, functioning independently or with minimal supervision, in ongoing departmental activity, including maintenance of contracts, annual reports, etc. Coordinate with faculty, staff, and off-campus groups in the assignment and management of academic classrooms and lab space in BANNER. Assist with the registration process for students in the Dental Hygiene Program, including BANNER data entry for course offerings and class schedule development each semester. Assist the Department Chair with special projects, committee meetings, special events, position search processes, and data collection and retrieval as needed. Develop and modify brochures, spreadsheets, tables, flyers, and other materials for the department using software specifically designed for the project. Assist with preparation for CODA Accreditation Site Visits and hosting of the event. Maintain relevant student information in SharePoint as it pertains to department documents, admissions, completion of annual CODA surveys, etc. Complete membership forms annually. Provide support for business functions of the department by monitoring budgets, preparing fiscal transactions, entering invoices and purchase orders for payment, and recording in SharePoint for immediate access to data. Create travel and expense reports, journal entries, and budget amendments, and assist with the completion of quarterly budget review. Assist the Department Chair with preparation for Information and Orientation sessions for prospective and incoming Dental Hygiene students. Assist the Department Chair with grant-writing endeavors. Serve as a backup to the clinic receptionist in the event of the receptionist's absence on their scheduled workday. Required Qualifications Bachelor's degree. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Institutional Values Clayton State University will have a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Our statement of core values is adaptability, collaboration, excellence, integrity, and people-centered. Each Clayton State University community member is responsible for demonstrating and upholding these standards. More details on Clayton State's Statement of Core Values and Code of Conduct can be found online at https://www.clayton.edu/strategic-plan/mission-vision-values and https://www.clayton.edu/human-resources/current-employees/resources-policies Conditions of Employment Offers of employment are contingent upon completion of a background investigation, including a criminal background check demonstrating eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug and alcohol screening. Candidate must disclose potential, actual, or apparent conflicts of interest in compliance. Offers are made expressly subject to the applicable federal and state laws, statutes, rules, and regulations of this institution and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact the Clayton State University Office of Human Resources at (678) 466-4230. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at (678) 466-5445. Clery Disclosure This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.