Product Development Coordinator

*About Us:* With offices in Los Angeles, Hong Kong and Shanghai, Snap Creative is a full-service provider of unique licensed promotional and collectible consumer products. From concept development to finished goods, Snap Creative has been integrating innovative design and engineering to craft high quality and clever premium products for almost 30 years. We are leaders in capturing the distinct personalities of each program and are a go- to partner for many of the world's largest entertainment companies, including Disney, Marvel, Pixar Studios, Sony, Paramount Pictures, Warner Bros., Universal, DreamWorks, 20th Century Fox, and more. *Position Overview* The Product Development Coordinator provides operational and administrative support to the Product Development team. This role is responsible for managing the flow of product samples, maintaining development documentation, coordinating departmental logistics, supporting internal processes, and maintaining product data systems that enable the efficient development and launch of new products. The ideal candidate is highly organized, detail-oriented, and comfortable managing both physical product assets and digital information systems. This individual will play a key role in ensuring product development resources, samples, documentation, and product data are accurately tracked, organized, and readily accessible. *Key Responsibilities* _Sample & Prototype Management_ * Manage the intake, tracking, storage, and distribution of development samples, prototypes, and embargoed products. * Maintain the organization and security of the embargo room, ensuring all items are properly labeled, logged, and stored in designated locations. * Label, catalog, and track incoming samples to support accurate inventory management and project visibility. * Maintain and continuously improve the department's sample tracking system, ensuring all development samples are accurately recorded and traceable throughout their lifecycle. * Own the accuracy, organization, and accessibility of the Product Development sample library, ensuring materials can be efficiently located, tracked, and referenced by internal stakeholders. Coordinate the archiving or destruction of samples upon project completion in accordance with departmental procedures. * Maintain and organize the department's library of market reference samples. _Prototyping & Equipment Support_ * Monitor and manage ongoing 3D printing activities, including removing, cleaning, and organizing completed prints. * Maintain filament inventory and ensure printing materials are available to support development activities. * Perform basic 3D printer maintenance, troubleshooting, and upkeep. * Maintain an organized and functional prototyping workspace, ensuring tools, materials, and equipment are readily available. _Documentation & Knowledge Management_ * Maintain and organize project documentation for active and completed programs across SharePoint and internal file management systems. * Support the organization and retention of compliance documentation, including testing reports, certifications, and regulatory records. * Maintain and curate a library of historical projects, product references, and development assets to support future initiatives and knowledge sharing. * Ensure documentation is organized, current, and readily accessible to internal stakeholders. _Systems & Data Management_ * Create and maintain item records within NetSuite in accordance with established naming conventions, data standards, and departmental procedures. * Ensure product information, descriptions, attributes, and supporting documentation are entered accurately and consistently within NetSuite. * Maintain data integrity across Product Development systems by ensuring item records align with project documentation and internal tracking tools. * Develop and maintain consistent product naming conventions and item creation standards to support efficient reporting, searching, and cross-functional collaboration. * Support ongoing improvements to item creation processes, naming conventions, and data management standards. * Assist with audits and cleanup of product data to ensure accuracy and consistency across systems. _Department Coordination & Administrative Support_ * Coordinate department meetings, calendars, and scheduling logistics. * Prepare meeting agendas and record meeting notes, ensuring action items and key decisions are documented and distributed. * Support cross-functional coordination and administrative activities that facilitate efficient project execution and communication within the Product Development team. * Assist with special projects and departmental initiatives as assigned. *Qualifications* * 1–3 years of experience in an administrative, coordinator, operations, project support, or data management role preferred. * Strong organizational and time management skills with exceptional attention to detail. * Proficiency in Microsoft Office, SharePoint, and digital file management systems. * Experience with ERP systems such as NetSuite is preferred. * Comfortable handling physical product samples and working in a fast-paced development environment. * Strong written and verbal communication skills. *Key Competencies* * Organization and prioritization * Documentation management * Data accuracy and attention to detail * Communication and collaboration * Problem solving and initiative * Continuous improvement mindset * Ability to manage multiple priorities simultaneouslyOther Notes: * Salary: $50,000.00 - $60,000.00 per year based on experience * This job requires lifting boxes up to 40 pounds * Completion of pre-employment assessment test upon request· Work Location: Required to work in Camarillo, CA office Monday-Thursday, Friday optional from remote location Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Paid time off * Retirement plan People with a criminal record are encouraged to apply Work Location: In person