Accounts Payable Clerk

Position SummaryThe Accounts Payable Specialist is responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. This role also serves as a backup to payroll, supporting payroll processing and ensuring continuity in payroll operations when needed.Responsibilities & DutiesAccounts PayableProcess vendor invoices accurately and in a timely manner Match purchase orders, receipts, and invoices (3-way match) Review invoices for proper approvals and coding Prepare and process weekly check runs, ACH, and wire payments Maintain vendor records, including W-9s and payment terms Reconcile vendor statements and resolve discrepancies Respond to vendor inquiries and maintain positive relationships Assist with month-end close, including accruals and reconciliations Ensure compliance with company policies and internal controls Support year-end 1099 preparation and reporting Payroll Backup SupportServe as backup for payroll processing to ensure continuity Assist with timecard review and validation for accuracy Support payroll processing, including data entry and audit checks Help ensure payroll is processed in compliance with applicable laws and company policies Maintain confidentiality of employee payroll information Assist with payroll-related inquiries when acting as backup QualificationsSome college level classes in Accounting, Finance, or related field would be helpful 2+ years of accounts payable or general accounting experience Basic understanding of payroll processes and compliance preferredStrong attention to detail and accuracy Ability to manage multiple tasks and meet deadlines Strong organizational and problem-solving skills Effective communication skills and ability to work cross-functionally Preferred Skills & ExperienceExperience in a manufacturing environment Familiarity with ERP/accounting systems Experience with payroll systems (e.g., ADP, Paychex, or similar) Knowledge of 1099 reporting requirements Understanding of internal controls and audit processes Physical RequirementsAbility to sit and work at a computer for extended periods Occasional lifting of files or office materials Work EnvironmentThis position operates in an office environment with regular interaction across departments, including purchasing, HR, and operations.