Fire Alarm Project Administrator

We are seeking a highly organized and detail-oriented Fire Alarm Project Administrator to join our growing team in Corpus Christi, TX. As a Fire Alarm Project Administrator, you will play a crucial role in ensuring the smooth operation of our construction processes by ensuring commercial documents are collected, reviewed, distributed, and completed in accordance with contractual requirements and industry standards. A proactive approach and excellent communication skills will contribute to the overall success. The successful candidate will oversee multiple administrative duties, which include: Daily schedule updates Maintain accurate and up-to-date project records Coordination with sales representatives to ensure complete documents are obtained prior to booking. Assist in preparing reports and analysis related to project status Assist Project Managers with construction updates to customers Submission and tracking of documents to contractors and AHJs Submit and manage designs sent to subcontractors Manage invoices and payments to subcontractors Ordering and tracking of material Manage and track received materials Prepare documents for project start ups Manage and complete project close out process Collaborate with Project Managers to address and resolve customer inquiries or concerns. Log and track business opportunities and communicate with sales representatives. Attendance at mandatory job site meetings as required Perform daily processes and controls accurately, ensuring company policies are followed Manage lien waivers Requirements Proven experience in contract administration or coordination role is preferred but not mandatory. Attention to detail is a must. Ability to work independently and collaboratively in a team setting. Strong organizational and project management skills. Exceptional communication skills, both written and verbal, in a professional context. Excellent interpersonal and relationship-building skills Ability to manage multiple tasks and changing priorities Ability to quickly learn and adapt to multiple business software platforms Strong proficiency with Microsoft Office (Outlook, Excel, Word, Teams) Proficient in- Adobe Acrobat Experience in Service Trade- Software a plus Familiarity with Fieldwire construction software is an advantage. AutoCAD experience a plus Experience with Microsoft Great Plains software preferred Procore experience Construction accounting software experience Familiarity with AP/AR process Project accounting experience including job cost coding of vendor/supplier invoices, timecards and subcontractor AIA’s AS/BS or University degree in construction, engineering or related discipline a plus Language: English/Spanish (Preferred) Benefits Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.