Project Manager

ABOUT US:Got Light applies a fresh approach to lighting, audio, video, staging, and drape in the special event and wedding industry. We produce hundreds of events each year including some of the most notable events in the City, including major opening parties and social galas.Make Art. Have Fun. Be Proud.ABOUT THIS JOB:The Project Manager is the connective tissue of every event. You sit at the intersection of Sales, Production, Warehouse, Field, and Client — keeping information moving, deadlines met, and teams aligned from the first planning call through the final strike.This role is equal parts logistics brain and people connector. At its core, the PM is the primary conduit through which information flows to the Design Manager, freeing the DM to focus on design, installation, and crew management.JOB DESCRIPTION:Pre-ProductionOwn the GL Production Schedule: build a detailed spreadsheet for each assigned event, completed no later than 48 hours before the first load-in dayBuild out a Trucking Schedule in coordination with the Warehouse and Production teams as neededAnalyze contracts, red notes, plots, and pull lists for consistency across all documentsSync GL's internal production timeline with the client's run of show — identifying discrepancies, confirming breaks and meals are accounted for, and flagging any adjustments neededCorrespond with clients and co-vendors to lock in crucial event details: floorplans, power needs, storage, timeline, and overall logisticsServe as a direct point of support for the client alongside Sales, fielding questions and relaying adjustments throughout the pre-production processAttend walkthroughs, take notes, and help gather, consolidate, and upload event documents to the appropriate internal systemsKeep a clear, running view of all deadlines and ensure information flows across all departments without dropping threadsOnsite ProductionAct as the primary information conduit between the GL Office, Warehouse, and the Design Manager — enabling the DM to stay focused on design execution and crew managementServe as the known point of contact for clients and co-vendors onsite, fielding questions and relaying client-directed adjustments to the DM in real timeOwn the operational layer of onsite logistics: crew parking, restrooms, meet points, break areas, and case managementTrack labor compliance: proactively flag overtime, breaks, meal penalties, and new minimums to the DM before they occurCoordinate trucking throughout installation and strike, including shop drops and shop adds in collaboration with Design Managers, Producers, and Warehouse ManagersAssist the DM with field staff check-in/out and sub-hired labor managementWork with the DM to maintain a clean, organized GL footprint on site day to dayOrder, deliver, or coordinate crew mealsCompose daily progress and show reports — including photos — in collaboration with and on behalf of the Design Manager(s)QUALIFICATIONS:Industry Experience:Experience in event production, live events, or a related fieldFamiliarity with lighting, AV, staging, or event production workflows is a plusTechnical Skills:Proficient with spreadsheets (Google Sheets preferred) and comfortable building and managing scheduling documentsExceptionally organized with strong attention to detail across multiple simultaneous projectsCommunication: Clear, direct communicator and comfortable working across departments and with external clients and vendorsCollaboration: Calm under pressure and adaptable when plans changeWHAT WE OFFER:A dynamic and creative work environment within a thriving event production companyA collaborative team culture where your contributions directly impact the success of our eventsSCHEDULE:Required Zoom Meetings:TBD Weekly Project Manager MeetingTBD Pre-Production Meetings As ScheduledCOMPENSATION:$40-$70 per hour (depending on experience)PRE-EMPLOYMENT REQUIREMENT:Employment is contingent upon successfully passing a background check. Got Light is an equal opportunity employer and provides reasonable accommodations as required by law. We consider all qualified applicants, including those with arrest or conviction records, and employment is contingent on a background check after a conditional offer.Powered by JazzHRNaXm3tPl9y