Event Coordinator

About Ideas Events & Rentals Since 1992, under the direction of Founder & Creative Director, J. Riccardo Benavides, Ideas Events & Rentals has been the leading event décor and production company in the San Francisco Bay Area. Whether expressed in the skilled craftsmanship of custom fabricated builds, enduring design aesthetic or carefully curated furnishings, we strive to create environments uniquely tailored to each client. Ideas Events & Rentals is equally versatile in themed, contemporary, and traditionally designed events. Our approach is to go beyond decorating and to focus on every aspect of the event. With an extensive inventory of rentals, our designs contain a formula of elegant and transitional props. When it comes to Ideas, no detail goes overlooked.Good design is portraying the end user experience through a measured use of trend-forward furnishings, layouts that foster connectivity, activations that educate and engage clients, and innovation that conveys brand messaging. Be it an expo booth, multi-day conference, party, gala, reception, or a wedding, Ideas collaborates with clients cohesively to create a memorable experience. In addition, our props and rentals are available on a per day or event basis, or for extended installations. We bring your ideas to life! Job Overview We are currently seeking an experienced Event Coordinator to manage our small and mid-size events. Our events occur throughout the Bay Area and US, and the Event Coordinator will have the responsibility of managing all aspects of planning and management for their assigned events. The event coordinator will work closely with their clients to fully understand the vision for the event and establish a realistic budget. The Event Coordinator also supports our Founder & Creative Director on various High-Profile events, as needed. A successful candidate will be extremely organized and be able to manage the logistics of multiple events simultaneously in a dynamic environment. The Event Coordinator will report to the Creative Director and Chief Production Officer. This position can be offered as salaried or hourly. Job Duties Support the procurement of new clients Maintain a working relationship with vendors and venues. Manage end-to-end event details, including but not limited to rentals, props, design, venue, seating, dining, entertainment, guest speakers, and guest list, as needed. Delegate event planning tasks to other staff members where necessary. Attentive to the value of staying under budget while planning event specifications. Issue invoices and collect payments in a timely manner and create comprehensive and readable financial reports. Maintain current knowledge of Bay Area venues and vendor offerings Oversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, coordinating with vendors, and managing take-down. Create sales opportunities for future events during client liaisons and during events. Propose and follow through on initiatives to improve production workflows Skills and Qualifications Required A proactive and pragmatic approach to problem solving Ability to work in-person from our office in San Francisco (94108) 1 to 3 years of event management experience Ability to juggle multiple priorities in a dynamic environment Excellent communication skills in person, on video and phone calls, and over email and messaging Confident in asking for help and delegating tasks Comfortable with MS Word, Excel, PowerPoint, Outlook and general computer fluency Proven ability to implement process improvement initiatives Work Authorization for employment in the US Ability for a flexible schedule, weekend and early morning/night hours, as needed Must be able to lift at least 25 pounds Preferred Experience creating graphics and mock-ups with Adobe Illustrator and/or Photoshop Knowledge of San Francisco Bay Area community, events, venues, and vendors Hands on experience with event and rental management software and databases Working knowledge of Spanish Salary and Benefits Pay to be set according to experience. Minimum salary of $52,000/year or $25.00/hour. Kaiser Permanente healthcare at 50% coverage for full time employees Reimbursed Clipper Card and MUNI pass for public transit commute, or parking fees for car commute Cell phone bill reimbursement up to $50.00 per month 5 days PTO 5 days sick leave 9 paid company holidays Application Process Please apply by emailing the listed email address with the subject line "[Ideas Events & Rentals] Job Application – Event Coordinator" and include the following information: A PDF attachment of your resume Your preferred start date Your phone number Any additional info you would like to provide (Optional – a cover letter is not necessary) Applicants who are selected for the next stage will be contacted via email to schedule a 30-minute Zoom interview, potentially followed by a 1-hour in-person or Zoom interview. Job Type: Full-time Pay: From $25.00 per hour Benefits: Health insurance Schedule: Monday to Friday Ability to commute/relocate: San Francisco, CA 94108: Reliably commute or planning to relocate before starting work (Required) Experience: Events management (Preferred) Work Location: In person