ADMIN ASST

Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy. Employees | Value | Execution | Relationships JOB SUMMARY Responsible for planning and coordinating of activities related to projects of the company. MINIMUM QUALIFICATIONS Requires knowledge of office procedures and word processing software at a level normally acquired through completion of a two-year degree in business or office related discipline; and Two years' experience providing administrative support. KEY SKILLS & COMPETENCIES Requires strong organizational skills, typing, as well as the ability to prioritize and complete multiple projects in a timely manner. Requires knowledge of Microsoft Office applications. Must be able to communicate effectively, both orally and in writing. Must maintain highly confidential and sensitive information. JOB RESPONSIBILITIES Primary support for phone calls and routes calls as necessary. May answer routine questions or handle requests. Provide customer service to external and internal customers. Primary duties include: assist inspection/service department with new inspection set ups, prepare new vendor packets (if required), maintains master inspection spreadsheet, print monthly inspection report and work orders associated with interval inspections, back up to generate service and emergency work orders, process service and inspection client terminations. Report inspection results to water authority and fire department's automated systems per county or city compliance requirements. Distribute invoices through e-mail or mail to clients. Electronically archive invoices internally in accounting system and other electronic files. Assist with bank deposit and credit card payment processing. Review accounts receivable aging and takes action to address invoices that are greater than 60 days overdue. Meets with company controller on a monthly basis for status reporting. Work with appropriate personnel to secure and maintain office equipment and office supplies. Support office on varied special projects as requested. ADDITIONAL INFORMATION Background check, credit check, MVR and drug screen may be required (will vary by position). Minorities/Females/Disabled/Veterans. EEO/AAP APPLICATION DEADLINE - 9/30/2024 JOIN THE DESERT FIRE TEAM We are always looking for motivated, hard-working people to join our team. We're committed to providing a safe, rewarding and productive workplace.