Administrative Assistant

Company DescriptionHarrison & Burrowes Bridge Constructors, Inc., established in 1980, has been a leading bridge construction company in New York State for over 40 years. Headquartered in Glenmont, New York, the company employs over 150 full-time and seasonal staff, operating on a twelve-acre facility and maintaining $15 million in equipment holdings. H&B has a strong legacy of tackling the most complex bridge projects, providing services such as complete bridge replacement, rehabilitation, and pile driving. Known for completing projects on time and within budget, H&B has built a reputation as an award-winning contractor across New York State and neighboring regions.Position SummaryWe're looking for a detail-oriented and organized Administrative Assistant to support our accounting and finance team with day-to-day administrative tasks. This role is perfect for someone who enjoys working with numbers, keeping things organized, and helping operations run smoothly behind the scenes. You'll handle a mix of accounting support, data entry, and providing essential general office administration to ensure accurate financial records and efficient workflow.Key ResponsibilitiesAssist with accounts payable and accounts receivable processingEnter invoices, receipts, and financial transactions into accounting softwareMaintain and organize financial records and documentationPrepare reports, spreadsheets, and summaries as requestedAnswer and direct phone calls, emails, and other correspondenceRespond to vendor and client inquiries regarding billing or paymentsGreet visitors in a professional manner and direct to appropriate personnelSchedule meetings, manage correspondence, and provide general support to management and office personnelQualificationsHigh school diploma required Previous similar administrative support experience preferredFamiliarity with Microsoft Excel and WordStrong attention to detail and accuracyExcellent organizational and time-management skillsClear communication and customer service skillsAbility to handle confidential information responsiblyAbility to multitask and prioritize deadlinesComfortable working independently and collaborativelyWhat We OfferPay: $16-20/hourBenefits package (health, dental, vision, etc.)Paid time off (vacation, sick time and holidays)Retirement plans with Company contributions