Executive Assistant

Essential Duties and Responsibilities:Maintain all company business and master electrician licenses. Ensure they are kept currentManage travel itineraries for the CEO/President, CFO, and other direct reportsMaintain executive’s calendar, plan and schedule meetings, conferences, teleconferences, and vacationsMaintain and organize filing systems (CEO monthly financial updates)Responsible for organizing company functions, meetings, and events to include location, menu and negotiating all fees for such events. (Foreman’s Mtg, Christmas Party, Holiday Lunch, etc.)Responsible for budget tracking for eventsAssist Master Electrician with special requirements for permit process as neededHandle correspondences, mail, and memos for CEO/PresidentCoordinate the registration of NECA events and trainingsMaintain office supplies, furniture, and equipment for CEO, CFO, and other senior leadershipApprove all required invoicesCreate CEO Expense reports in Vista, including approval with ECSEnsures confidentiality of sensitive informationShares responsibility with the Office Manager for purchasing and distributing all sporting event ticketsMaintains records of publication, subscription, and memberships (i.e. NECA, Washington Building Journal)Partner with the office manager on office supply inventoryOrdering company apparel to include T-shirts, jackets, and other clothing with logos for office and field staffPrepare monthly agenda for the manager’s meetingAttend the manager’s meeting monthlyMaintain employee service award processSupport executive leadership in customer and personnel giftsPartner with Office Manager to ensure working area is professionalMaintain notary statusCoordinate all company charitable event participation, including golf tournaments and other fundraising initiativesMaintain and update the company organizational chart in Visio, ensuring accuracy of reporting structure, titles, and personnel changes across all departmentsAttend meetings, documents key discussions, and follows up on action items to ensure timely completion and accountabilitySalary Range: $85,000 to $100,000Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or standing on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 30 pounds.Qualifications:Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, Blue Beam. Must be able to clearly and effectively communicate verbally and in writing.