Executive Assistant, Office Operations

The Opportunity A globally oriented investment platform is establishing its U.S. presence in San Francisco, anchored by an institutional investor base and a disciplined focus on private markets. With a flagship fund launching, the firm is building its U.S. operations from first principles. This is a foundational role within a highly lean, high-performance environment. The individual will work in close partnership with senior leadership to ensure the precision, organization, and operational rigor expected of an institutional investment platform. Role Overview This is a hybrid role combining executive support with financial and operational coordination, requiring both polish and precision. You will operate as a trusted extension of leadership, while also owning key administrative and financial workflows that underpin the firms day-to-day functioning. Key Responsibilities Executive Support (?50%) Provide high-touch support to senior leadership, including complex calendar management, travel coordination, and meeting logistics Coordinate internal and external meetings, including investor interactions and strategic discussions Ensure preparedness for meetings through materials coordination and logistical execution Act as a gatekeeper and prioritization partner, managing competing demands with discretion and sound judgment Support execution of investor-related events, offsites, and internal meetings Financial & Operational Coordination (?50%) Manage accounts payable workflows, including invoice tracking, approvals, and vendor coordination Assist with bank reconciliations, expense tracking, and payment oversight Maintain accuracy and organization across financial records and supporting documentation Coordinate with external accounting and service providers to ensure timely and accurate processing Support the implementation and refinement of operational processes as the platform scales Office & Business Operations Oversee the day-to-day functioning of the San Francisco office with a focus on professionalism and efficiency Coordinate vendors, facilities, and office logistics Contribute to the build-out of operational infrastructure, processes, and internal workflows Support onboarding and general team operations in a growing environment Ideal Candidate Profile 510 years of experience in a hybrid EA / operations / finance support role, preferably within asset management, private equity, venture capital, or a similarly rigorous environment Hands-on experience with accounts payable, reconciliations, or financial coordination Proven ability to support senior stakeholders while maintaining ownership of operational responsibilities Exceptional attention to detail, organization, and follow-through Strong judgment and discretion; comfortable operating in a high-trust environment Ability to operate independently and execute with minimal oversight Professional presence with the maturity to interface with senior investors and partners Motivated by working in a lean, high-accountability setting where standards are high and roles are fluid