Practice Management Coordinator

Cooley is seeking a Practice Management Coordinator to join the Practice Management team. Hybrid Schedule: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: Under the direction of the Director of Practice Management the Practice Management Coordinator is responsible for providing day to-day administrative assistance to support the functions of this department. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: Manage schedules and calendars to coordinate meetings with various constituencies, prioritizing appropriately Assist with department projects, including preparation of PowerPoint presentations and other reports related to practice management and performance Organize and maintain departmental files and work product – including electronic documents in the firm’s document management system (iManage) Assist team in formulating and implementing departmental administrative policies, practices, procedures and long-term goals Support in gathering, analyzing, and interpreting sensitive data to deliver actionable insights for key project Assist in preparing expense reports, department invoices, and make travel arrangements, as necessary Support department billing and collections processes and provide ad hoc financial analysis All other duties as assigned or required Skills and experience: Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required 2+ years of applicable prior administrative experience Preferred: Bachelor’s degree Prior law firm experience Competencies: Excellent attention to detail Adaptable and responsive, able to shift priorities quickly in a dynamic business environment Excellent organizational, communication (verbal and listening) and writing skills Strong ability to assess situations and make well-informed, timely decisions Team-player with a strong commitment to shared goals Strong judgment Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data High level of professionalism and ability to work well with others (co-workers, attorneys, and vendors) Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE The expected hourly pay range for this position with a work schedule of 40 hours per week is $31.50 - $41.00 ($65,520.00 - $85,280.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources