Official Records Specialist III - Front Counter, Recording

Salary: $16.15 HourlyLocation : West Palm Beach, FLJob Type: Full-TimeJob Number: 2026-01972 - InternalDepartment: RecordingOpening Date: 04/22/2026Closing Date: 5/6/2026 11:59 PM EasternDescriptionThe Clerk of the Circuit Court & Comptroller is dedicated to assisting employees reach their professional goals through internal promotion and transfer opportunities. We appreciate your hard work and commitment to our office and look forward to seeing you grow your career!The Recording Department is seeking a motivated and detail-oriented individual to join our Front Counter Customer Service team as an Official Records Specialist III. The ideal candidate will demonstrate a strong work ethic, excellent organizational skills, and a commitment to providing exceptional customer service in a collaborative team environment.As a member of the Front Counter team, you will have the opportunity to expand your knowledge of the various types of documents recorded with our office, including mortgages, deeds, agreements, notices, and more. You will also gain a deeper understanding of the critical role our department plays in safeguarding and maintaining the integrity of Palm Beach County's official records.Learn more about the Recording Department! The Recording Department is responsible for processing and preserving documents submitted for inclusion in the county's official records. These records are accessible to the public both in-office and online, ensuring transparency and accountability in public documentation.Examples of Essential FunctionsAccepts documents for recording; identifies document types; verifies statutory requirements; calculates and cashiers related taxes and fees.Issues certified copies.Assists customers in person and by phone.Typical QualificationsHigh school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience. Some vocational or college courses preferred. Once qualified, deputization may be required to perform the assigned functions.Skills, Knowledge & Abilities:Excellent knowledge of correct spelling, grammar and punctuationAttention to detailConfidentialityOrganization skills, with an ability to stay focused on assigned tasksSupplemental InformationNote: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or 561 355 4172.The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Office values the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.