Office Manager

About Emovis At Emovis, we offer state-of-the-art toll-based mobility solutions and associated services for urban and interurban environments. As the competence center for Abertis, a worldwide leading concessionaire managing 5000 miles of high-capacity, high-quality motorways, we look to bring the quality and efficiency Abertis demands to public sector transportation agencies. With over 40 years of experience and over 700 employees in 10 countries, we are trusted partners to Authorities and Tolling agencies worldwide. Our vision at Emovis is to partner with transport leaders worldwide to accelerate their business toward seamless, sustainable, and inclusive mobility. We are expanding our footprint in the USA. As a result, we operate call centers, walk-in centers, and welcome centers throughout the United States. Job Purpose: The Office Manager is responsible for ensuring the smooth day-to-day running of an office environment. This role focuses on creating an organized, efficient, and well-functioning workplace by managing administrative tasks, coordinating meetings, and ensuring all office operations run seamlessly. Responsibilities Office Operations Oversee daily office activities to ensure a well-organized and efficient environment Act as the main point of contact for office-related matters Ensure the office is fully functional (supplies, equipment, facilities) Liaise with external vendors (cleaning, maintenance, IT support, etc.) Meeting & Calendar Coordination Organize and coordinate internal and external meetings Manage meeting room schedules and logistics Prepare meeting spaces (materials, tech setup, catering if needed) Organizing board meetings, off-site events, and preparing agendas. Administrative Support Provide general administrative support to the team Manage office documentation and filing systems Support basic HR/admin processes (onboarding logistics, documentation, etc.) Organizing comprehensive travel itineraries, flights, accommodation, and logistics. Office Experience & Culture Help create a positive and welcoming office environment Organize small internal events, team moments, or celebrations Support visitors and ensure professional office experience Supplies & Budget Tracking Manage office supplies and inventory Monitor and track office-related expenses Ensure cost-effective procurement of services and materials Requirements Experience Previous experience in an Office Manager, Administrative, or similar role Experience in small office environments is a plus Preferred an Associate's or Bachelor's degree Skills Strong organizational and multitasking skills High attention to detail and problem-solving mindset Good communication and interpersonal skills Ability to work independently and proactively Tools Proficiency in Microsoft Office / Google Workspace Familiarity with basic office management tools and systems