Administrative Assistant

Job Overview We are seeking a detail-oriented and proactive Administrative Assistant to support our team in a fast-paced office environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional customer service. This role involves managing various administrative tasks, ensuring smooth office operations, and serving as the first point of contact for clients and visitors. Responsibilities Manage front desk operations, including greeting visitors and handling inquiries Operate phone systems to direct calls efficiently Perform data entry, filing, and clerical tasks to maintain organized records Assist with calendar management and scheduling appointments Utilize QuickBooks for bookkeeping and financial tracking Provide customer support through effective communication and problem-solving Proofread documents for accuracy and clarity Support team members with administrative tasks as required Ensure adherence to phone etiquette while interacting with clients Communicate with clients, and team members in a professional manner Assist with a project from start to finish setting a job and client communication up to emailing deliverables when a project is complete Must have a great positive personality and care about positive customer service Skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Strong computer literacy with the ability to learn new software quickly Excellent organizational skills with attention to detail Effective time management skills to prioritize tasks efficiently Previous experience in office environment or administrative roles preferred Bilingual abilities are a plus for enhanced communication with diverse clients Familiarity with bookkeeping practices is beneficial Strong typing skills with a focus on accuracy We invite qualified candidates who are eager to contribute to our dynamic team while enhancing their administrative expertise. What We Offer: Competitive hourly pay Opportunity to grow with a fast-growing company Supportive and team-oriented work environment Job Types: Full-time, Part-time Pay: $16.00 - $18.00 per hour Benefits: Paid time off Work Location: In person