Administrative Specialist - Environmental Health Division

Environmental Health Administrative SpecialistThe Environmental Health (EH) Division is looking for an organized, adaptable, and customer-focused Administrative Specialist to help keep our programs running smoothly behind the scenes. This fast-paced and highly collaborative role supports a variety of Environmental Health programs and offers the opportunity to work on diverse projects that directly impact community health and safety.In this role, you will:Support multiple EH programs with day-to-day administrative operationsCoordinate billing, purchasing, supply ordering, ADA compliance tracking, and CORA requestsServe as a Health Space administrative user by making utility edits, running reports, and maintaining records/formsAssist with customer service and data tracking activitiesProvide project and administrative support to leadership and staffWe're looking for someone who enjoys staying organized, solving problems, managing multiple priorities, and providing excellent customer service. If you thrive in a team-oriented environment and enjoy work that keeps every day a little different, we encourage you to apply and join our mission-driven public health team! Hiring Range: $57,801.00 - $60,801.00 annually. This is an in-person position and is not eligible for remote work. This position has an anticipated work schedule of Monday Friday, 7:30am 4:00pm, subject to change.This position may close without advance notice, should we receive a sufficient number of qualified applications. This position performs complex and confidential administrative functions in support of senior leadership; ensures facilitation and coordination of efficient and effective operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding.Essential Duties/Responsibilities include:Performs complex and confidential administrative support to senior leadershipSchedules and organizes complex activities such as events, meetings, travel, and conferences; provides proactive calendar managementOrganizes and prioritizes a high volume of information requests and phone calls; responds courteously and in a timely mannerAssists leadership in monitoring budget(s) and tracking expendituresVerifies and processes invoices utilizing the assigned P-cardCollects and conducts research; compiles and analyzes data or statistics for preparation of reports, spreadsheets, charts, and graphsDevelops and designs general business communication, including letters, memos, charts, tables, graphs, meeting minutes, and business plansPrepares spreadsheets, reports, and presentations as requestedProvides administrative and liaison support to boards, commissions, advisory boards, etc., as neededCoordinates and participates in special events and projects as neededPerforms other duties as requiredSupervision Exercised: This classification does not have supervisory authority; however, may be required to provide expertise or limited guidance or direction to employees, such as overseeing work quality, training, and guidance. Typically serves as a subject matter expert on the scope of functional area.Supervision Received: Receives general supervision. This classification typically performs job duties by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor may be expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.Qualifications include:Must possess excellent organizational, planning, and administrative skillsMust possess excellent interpersonal and customer service skillsMust be detail-oriented and a self-starter, ensuring accuracy in workProficiency in Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint as well as data management systemsAbility to work independently with minimal supervision; ability to use conflict resolution, apply problem-solving skills, and exercise sound judgmentMust be able to communicate effectively, both verbally and in writingAbility to conduct research and present data in a succinct and well-written mannerAbility to establish effective working relationships with leadership, officials, County staff, clients, other agencies, and the publicAbility to manage multiple tasks and reprioritize as work situations changeAbility to maintain strict confidentialityMaintain regular and punctual attendanceRequired Education & Experience:High school diploma or equivalent educationThree years of administrative experience. Associate's degree may substitute for one year of the required experience. Bachelor's degree may substitute for two years of the required experience.Preferred Education & Experience:Senior or executive-level administrative support experienceExperience in the public sector or a government settingLicenses/Certificates:Must possess and maintain a valid driver's licensePre-Employment Requirements:Must pass conditional post offer background investigation, motor vehicle record check, and drug screenDuties are primarily performed in an office environment and remote work environment dependent upon Department discretion and business needs; some travel may be required. El Paso County is an E-Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.