Lateral Recruiting Coordinator

Lateral Recruiting Coordinator Cooley is seeking a Lateral Recruiting Coordinator to join the Legal Talent team. Position summary:The Lateral Recruiting Coordinator is responsible for coordinating legal talent efforts, with an emphasis on our firm-wide lateral associate and special counsel recruiting and integration efforts. Specific duties include, but are not limited to, the following: Position responsibilities: Lateral Recruiting & Integration: Coordinate end-to-end interview logistics for lateral attorney candidates, including building and distributing interview schedules, sending calendar invites, booking conference rooms and/or virtual links, and facilitating on-site interviews to ensure a high-quality candidate experienceTrack and collect interviewer feedback promptly, following up as needed; compile candidate interview packets and assist in preparing offer recommendations for leadership approvalFacilitate the offer process by preparing offer materials and coordinating closing effortsCoordinate pre-hire diligence steps, including tracking conflicts and background check clearance, and consolidating reference check resultsCollaborate with local Legal Talent and Associate Development teams to support the integration of lateral new hires, including coordinating orientation schedules and follow-up communications with new hiresMaintain the applicant tracking system by accurately updating candidate statuses and entering all applicant information into the recruiting databaseMaintain strong relationships with headhunters and ensure both candidates and search firms receive timely updates regarding the status of their applications throughout the recruitment processOrganize applicant files and set up new databases or record books for each recruiting cycleAssist in preparing and maintaining candidate pipeline and recruiting effort status reports and chartsSummer program:As needed, assist Legal Talent Managers (local/regional) with the planning and/or execution of the annual summer associate program. Depending on coverage needed, responsibilities may include: Assist Legal Talent Managers (local/regional) in preparation, completion and distribution of summer associate letters, questionnaire, conflict check and housing informationAssist with local summer associate orientation and the assembly of documentation to be distributed to summer associatesAssist in compiling/proof-reading summer associate picture bookCode expense reimbursements and maintain expense databaseHelp with summer event execution - distributing invitations, monitoring RSVP lists, help with nametags as neededNew attorney hires: Finalize and send out new associate letters, questionnaire, conflict check, bar information, relocation policy, etc.Assist in the implementation of programs and events designed to integrate new and lateral attorneys into the FirmWorking with local and/or central HR, update and distribute local Attorney orientation materials.Coordinate bar activities for all incoming attorneys including, but not limited to, taking the exam, reimbursements and other licensing matters, working closely with our Director of Attorney Licensing & ComplianceSupervise new associate mailingsOther: Monitor recruiting expenses and process recruit expense reimbursementsAssist in coordinating follow-up for recruits, including correspondence to recruitsAssist local Legal Talent Manager (local/regional) in spring recruiting efforts which may include traveling to law schools (and, in some instances, an overnight stay) to assist in on-campus recruitingPrepare OCI reservation forms and secure interview datesAssist local/regional Legal Talent Managers in conducting an interviewer-training seminarAssist Director of Administration and Facilities Manager in planning office moves (information re: hiring, including buddies, fields of interest, etc.)Assist local/regional Legal Talent Managers and/or Director of Attorney Recruiting to ensure all Legal Talent forms and documents are kept currentPerform various clerical/secretarial duties for the attorney recruiting function, as neededAll other duties as assigned or requiredSkills & experience: Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applicationsAvailable to work overtime, as required2+ years direct experience in a law firm or professional office setting with 1+ direct applicable experience supporting legal talent/HR department.Senior candidates must have 3+ years directly applicable work experience, along with proven ability to operate at an elevated level in terms of scope of responsibility, judgement and autonomy.Preferred Bachelor's DegreeHR software experience a plus including Lawcruit and WorkdayPrior experience in a law firmKnowledge of current hiring/staffing/termination trends at other competing law firmsCompetencies: Excellent interpersonal and communication skillsGood presenceAbility to work well with othersStrong knowledge of the firm's various practice areas, offices, and attorney staffing needsStrong organizational skills with ability to juggle several tasks at onceSelf-motivatedReliable and cooperative mannerAbility to work under pressure and meet deadlinesCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.50 - $43.50 ($67,600.00 - $90,480.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. Senior level candidates may be considered for this position and would be eligible for a higher salary range based on experience. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.