Executive Assistant, Engagement

Location: Birmingham, ALPosition Status: Full TimePosition Summary: Under the direct supervision of the Vice President of Engagement this position provides administrative support for the Vice President. In addition to clerical work, record keeping and scheduling, this position is responsible for duties such as coordination of meetings and local/national conferences, obtaining supplies, coordinating correspondence, facilitating communication, and working on special projects for the Vice President or other team members.Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.Primary Duties:To be a minister of the gospel of Jesus Christ to co-workers, clients and ministry partnersActively participates on the team in a manner aligned with scripture including, but not limited to, praying for and with other team members, sharing scripture in daily activities and leadership, modeling the character of Jesus Christ in interactions with team and any external clients, partners, vendors, etc.Disciples ministry partners and clients.Aligns team dynamics, internal & external processes, and final product of team’s work with Biblical principles and with Lifeline’s Core ValuesSchedules and organizes complex activities such as meetings, travel, conferences and department activities for the Vice President and other members of the department.Maintains and updates Salesforce or other record keeping systems for the Vice President and the department.Organizes and prioritizes information and calls.Opens mail for the Vice President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.Answers phones for Vice President. Takes messages or fields/answers all routine and non-routine questions.Acts as a liaison with other departments and outside agencies, including high-level staff such as the Executive Director, Executive Staff, and the Leadership Team. Handles confidential and non-routine information.Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the Vice President, which may include: planning and coordinating multiple presentations, disseminating information, engaging in donor/partner meetings, creating brochures, and planning, coordinating and attending, when necessary, conferences and trainings. Specific conferences and trainings include: Lifeline’s quarterly Rooted in Love adoption conference, annual National denominational conferences and annual National adoption conferences.May assist with the gathering of general correspondences, memos, charts, tables, graphs, business plans, etc. May be asked to proofread copy for spelling.Supports the Vice President in maintenance of the department finances. Activities include: submitting and tracking purchase orders, check requests, receipts, invoices, and reimbursement requests.Supports the Vice President in regular communication and engagement with ministry and community partners.CopywritingOther duties:Assisting in agency-related events, including the annual staff retreat, the annual dinner, anniversary celebrations, across all Lifeline programsMaintains good relationships with co-workers, including solving all disputes in a Biblically prescribed fashionRepresents the agency in a professional manner in and away from theEncourages and supports church engagement efforts, including live presence opportunities, adoption information meetings, and biblical teaching on caring for vulnerable children.If qualified by the state, conduct home studies, post placement/adoption reports or other related adoption services for families in your geographical area when necessary.Other duties as assigned by supervisor or member of the Executive teamAll roles at Lifeline are designed to function as a flexible, team-based position. While primary responsibilities are outlined, employees may be asked to support additional programs, service areas, or initiatives based on organizational needs, workload/caseload demands, and supervisor direction. Any additional duties will be consistent with the employee’s training, licensure, role classification, and Fair Labor Standards Act (FLSA) status and will not fundamentally change the nature of the position.Minimum Requirements:At least 5 years experience in related work, preferred  Bachelor’s degree, preferred; At least two years of undergraduate education or equivalent experience, required  Work Environment: Central Office Location/Professional office environmentAPPLY TO LIFELINEPosted 5/13/26