Business Management Coordinator - Ocoee, FL

Business Management CoordinatorAt Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.This role operates within the Business Management function and serves as a central coordination point for budget tracking, encumbrance management, procurement activities, and asset lifecycle management. The position ensures funding is properly planned and executed, assets are accurately tracked, and procurement activities are coordinated in accordance with FDOT policies and audit requirements.The Business Management Coordinator supports program delivery by connecting funding, procurement, and asset tracking to operational needs while maintaining strong financial and property management controls. Support disciplined financial planning and tracking for program-related budgets Improve funding accuracy through encumbrance and invoice coordination Strengthen asset and property accountability Support timely procurement and deployment of assets Ensure compliance with FDOT financial and property management requirements Improve coordination between business management, operations, and contract development Maintain accurate asset inventory and lifecycle documentation Support predictable delivery through strong financial and asset controlsKey ResponsibilitiesPrepare, monitor, and manage budgets including: FCO, Work Program, CIP, Other program-related funding sourcesForecast, track, and analyze expenditures and variancesMaintain budget tracking tools and reportsSupport development of financial status updates and projectionsMonitor funding utilization and identify potential shortfallsInvoice & Encumbrance CoordinationEnsure correct funds are used during invoice processingReview documentation for accuracy and complianceTrack expenditures against encumbered fundingCoordinate with Contract Development staff on encumbrance timing and contract informationEnter encumbrances for contracts and purchase ordersPartner with Program Administrator on development of encumbrance performance plansMonitor funding balances and contract burn ratesProperty & Asset ManagementManage the property management program and inventory cycleMaintain asset records in AMIS, PMRS, and FLAIRTrack property inventory including: Location, Description, Serial number, ManufacturerLead maintenance of property records and documentation for submissionsCoordinate property inventory reconciliation activitiesOversee property surplus processesEnsure adherence to policy and audit requirementsProcurement & Asset CoordinationCoordinate procurement requests from initiation through completionTrack purchase requests, quotes, and approvalsCoordinate purchase order creation and trackingVerify delivery and completion of purchasesSupport invoice reconciliation and payment documentationCoordinate MOAs, IRRs, and supporting procurement documentationMaintain procurement tracking logs and status updatesProgram Support & ReportingMaintain tracking logs for budgets, procurement, and assetsDevelop status reports for leadershipMonitor procurement timelines and funding usageSupport audit documentation requestsAssist with process improvements for financial and asset workflowsBring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you and deliver the world's most challenging Operations Management projects, together.Here's what you'll needAssociate or Bachelor's degree in Business Administration, Finance, Accounting, Engineering, Engineering Technology, Construction Management, Public Administration, or related fieldMinimum 4 years of experience in budget tracking, financial coordination, procurement support, asset management, or business operationsExperience supporting multi-source funding programsExperience with financial tracking and reportingStrong proficiency in spreadsheet development, tracking tools, and data organizationIdeally, here's what you will also have:Experience supporting transportation or infrastructure programsExperience with FLAIR, AMIS, or PMRS systemsExperience with government procurement and encumbrance processesExperience with property or asset management programsSafety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.Posted Salary Range: Minimum $65,000.00. Posted Salary Range: Upper $80,000.00Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 26, 2026. This position will be open for at least 3 days.Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.LocationsOcoee - Florida - United StatesFort Lauderdale - Florida - United States