Accounting and Administration Manager

We are seeking an experienced Accounting & Administration Manager to join our fast-paced third-party logistics (3PL) operation. This is a hands-on leadership position requiring a strong accounting background combined with proven employee management, HR, and office leadership experience. The ideal candidate is a confident and organized leader who can manage employees, establish priorities, hold staff accountable, and ensure deadlines are consistently met. This individual must also possess strong accounting knowledge and be capable of independently handling and reviewing accounting functions. This position will work directly with senior management and closely with the Controller while providing day-to-day leadership and direction across the office. Key ResponsibilitiesLeadership & Office Management * Provide day-to-day leadership and direction to accounting and office staff * Manage employee performance, productivity, attendance, and accountability * Establish daily priorities, delegate responsibilities, and ensure deadlines are met * Train, coach, and develop employees * Address performance, attendance, and workplace issues promptly and professionally * Conduct employee meetings, performance reviews, and corrective action discussions as needed * Ensure company policies, procedures, and customer requirements are consistently followed * Maintain strong communication between accounting, customer service, warehouse operations, and senior management * Identify workflow, communication, and staffing issues and implement solutions * Provide leadership and make appropriate day-to-day decisions when senior management is unavailable Accounting & Finance * Oversee accounts payable and accounts receivable functions * Review vendor invoices, payments, and weekly check runs * Monitor customer aging, collections, and payment discrepancies * Review cash applications, bank deposits, and general ledger activity * Prepare and review bank and account reconciliations * Prepare and review journal entries * Assist with month-end and year-end closing * Support financial reporting and account analysis * Review accounting transactions and supporting documentation for accuracy * Assist with payroll-related accounting and reporting * Maintain and prepare 1099 information * Assist the Controller and senior management with audits, reporting, and special projects * Identify opportunities to improve accounting procedures and internal controls 3PL Billing & Operational Support * Oversee and support customer billing in a high-volume 3PL environment * Ensure warehouse services, labor, storage, handling, value-added services, transportation-related charges, and other billable activities are accurately captured and invoiced * Review billing discrepancies and coordinate with operations and customer service to resolve issues * Assist with customer rate setup and ensure billing is consistent with approved rate agreements * Monitor unbilled services and follow up to ensure revenue is captured timely * Work with warehouse and customer service teams to ensure operational activity is properly documented for billing * Review customer deductions, disputes, credits, and other account discrepancies * Help establish controls to minimize missed billing and revenue leakage Human Resources & Staffing * Assist with recruiting, interviewing, hiring, onboarding, and employee separations * Support employee relations and workplace matters * Manage attendance, time-off requests, employee documentation, and personnel records * Assist with performance management, disciplinary actions, and corrective action documentation * Coordinate employee benefits administration * Work closely with temporary staffing agencies regarding staffing levels, payroll reporting, attendance, employee performance, and other issues * Review temporary labor hours and related agency billing for accuracy * Assist management with workforce planning based on operational needs * Help maintain compliance with company policies and applicable employment requirements * Maintain confidentiality of employee, payroll, customer, and company information Qualifications * Minimum 5 years of progressive accounting experience * Minimum 3 years of direct supervisory or management experience * Strong knowledge of AP, AR, general ledger, reconciliations, journal entries, and month-end close * Proven ability to manage employees and maintain accountability * Hands-on HR and employee relations experience strongly preferred * Experience working in a 3PL, warehouse, distribution, transportation, manufacturing, or similar fast-paced operational environment preferred * Experience with high-volume customer billing strongly preferred * Strong understanding of labor costs, billing accuracy, and operational profitability * Strong decision-making, problem-solving, and follow-through skills * Ability to manage multiple priorities and deadlines * Strong written and verbal communication skills * Advanced proficiency in Microsoft Excel * Experience with accounting, ERP, WMS, or other business management systems preferred * Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred What We're Looking For This is not solely an accounting position. We are looking for a strong, hands-on manager who can combine accounting knowledge with leadership, HR, and operational awareness. The successful candidate must be comfortable managing employees, addressing issues directly, making decisions, enforcing accountability, and working across departments in a fast-moving 3PL environment. The right individual will understand that accounting and operations are closely connected and will take ownership of ensuring the office operates efficiently, accurately, and with appropriate follow-through. Benefits * Medical and Dental Insurance * Paid Vacation * Paid Sick Time * Paid Holidays * 401(k) Plan with Employer Match Job Type: Full-time Pay: From $75,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Paid sick time * Paid time off Work Location: In person