World Youth Day Operations and Pilgrimage Coordinator

***Verso Ministries is exclusively seeking candidates who are available to work in-person at our headquarters in South Bend, IN***World Youth Day Operations and Pilgrimage Coordinator (Temporary - June 2026 through August 2027)Ignite your passion at the crossroads of faith and adventure! Verso Ministries, a dedicated team with nearly ten years of leading pilgrimages, invites you to join our fast-paced, entrepreneurial, and vibrant Catholic workplace. Here, excitement meets purpose as you contribute to unforgettable journeys that weave together faith, travel, history, and culture. There is no greater example of this intersection than World Youth Day.Verso Ministries is seeking a Pilgrimage Coordinator to support both pilgrimage planning and the execution of our World Youth Day operations. This role is a unique blend of travel coordination, ministry support, and operational execution, serving pilgrims and group leaders as they prepare for life-changing encounters with Christ.This position is ideal for a highly organized, mission-driven professional who is passionate about Catholic pilgrimage, World Youth Day, and serving the Church through excellent operational execution.Position OverviewThis role includes required international travel to World Youth Day 2027 in Seoul, South Korea, from approximately July 25 - August 12, 2027 as well as periodic evening availability to host info sessions and other webinars to support Group Leaders and pilgrims.Key ResponsibilitiesWorld Youth Day Operations and AdministrationPlay a critical role in the planning and execution of World Youth Day, one of Verso’s key pilgrimage event offeringsOversee logistical implementation of assigned group departures, including management of travel (air, ground, etc.), meals, accommodations, site visits, and all arrangementsFully own and execute WYD related projects such as all group flight departures; hotel room assignments; or Mass and chapel assignments across the 60+ WYD groups. Host webinars for WYD pilgrims including Sneak Peek and Pack & Prep meetingsManage and maintain records, reports, and workflows for WYD groups Assist with communication campaigns, deadlines, and deliverables related to World Youth DayCreate materials to support WYD pilgrims and group leaders, such as slideshows for webinars, pre-departure informational handouts, and other resourcesSupport overall operational efficiency for large-scale pilgrimage eventsCoordinate with international vendors, guides, hotels, and transportation providers as assignedGroup Leader CommunicationOperate as primary contact for assigned group leaders and chaplains in order to facilitate communication, planning, preparation, and debriefing of pilgrimages, with a focus on World Youth DayProvide thorough and prompt support to Group Leaders throughout all stages of the pilgrimage process, answering questions and communicating updatesPartner with Group Leaders to ensure that their group’s needs are being met before, during, and after the pilgrimageCore Pilgrimage Operational SupportSupport the planning and implementation of Verso’s core pilgrimages through operational execution and administrative coordinationCreate materials to support pilgrims and group leaders traveling to Verso’s core destinations, such as slideshows for webinars, pre-departure informational handouts, and other resourcesOther ResponsibilitiesAccompany Group Leaders and pilgrims and execute company operations on the ground at World Youth Day 2027 to ensure a seamless and meaningful experienceLead pilgrimage groups as assigned, serving both the ministerial and logistical needs of pilgrims and the groupActively contribute as a supportive team member, ensuring decisions align with what’s best for VersoQualificationsRequiredStrong organizational and administrative skills with high attention to detailAbility to manage multiple projects, timelines, and priorities simultaneouslyExcellent written and verbal communication skillsCommitment to exceptional customer service and hospitalityExperience or interest in travel coordination, event planning, or operationsProficiency in Google Workspace and Microsoft Office (especially Google Sheets/Excel)PreferredFamiliarity with Catholic teachings, pilgrimage traditions, and World Youth DayExperience in ministry, nonprofit, travel, or hospitality environmentsExperience with CRM systems or data management toolsCompensation & BenefitsCompetitive salary based on experiencePTOHealth, dental, and vision insuranceOpportunities for international travel, including pilgrimage leadershipLocationFull-time, in-person temporary (June 2026 through August 2027) role based in South Bend, Indiana: 1400 E Angela Blvd, Notre Dame, IN 46556How to ApplyPlease submit your resume and cover letter to:careers@versoministries.com