HR assistant/Office Coordinator

Position SummaryWe are seeking a highly organized and detail-oriented HR Assistant & Office Manager to join our team. This dual-purpose role is critical to maintaining the professional standards of our internal operations. You will be responsible for providing comprehensive administrative support to the HR departmentwith a heavy emphasis on meticulous documentation and filingwhile simultaneously ensuring our office environment remains efficient, welcoming, and productive. Key Responsibilities Human Resources AdministrationDocumentation Management: Maintain and organize digital and physical employee files, ensuring all records (onboarding, performance reviews, and certifications) are accurate and up to date. Compliance & Filing: Execute strict filing protocols for sensitive HR documents, including disciplinary reports, witness statements, and legal correspondence. Onboarding Support: Assist in the preparation of new hire packets, background checks, and the coordination of orientation schedules. HRIS Maintenance: Update employee data within our internal systems with high precision and confidentiality. Office ManagementFront-of-House Coordination: Serve as the primary point of contact for office visitors, deliveries, and general inquiries. Operations & Supplies: Monitor and restock office and kitchen supplies; manage relationships with vendors and facilities maintenance. Meeting Coordination: Organize internal meetings, manage conference room calendars, and assist in preparing agendas or presentation materials. Culture Support: Assist in planning company events and supporting a positive office environment for the local team. Qualifications & SkillsExperience: 2+ years of experience in an administrative or HR support role. HR Literacy: A firm understanding of HR documentation requirements and the importance of maintaining an audit-ready filing system. Software Proficiency: Strong skills in Microsoft Office (Word, Excel, Outlook) and experience with HRIS or payroll platforms (e.g., Paycom or similar). Communication: Exceptional written and verbal communication skills, with a focus on professional correspondence. Discretion: Proven ability to handle confidential information with the utmost integrity. Organization: Superior multitasking abilities and a "no task is too small" attitude.