Project Manager

BackgroundThe current State of Florida Accounting Information Resource (FLAIR) system is based on software developed in the 1970s and was implemented as the core of the state's financial system in 1981. The State has now embarked on a multi year endeavor to replace FLAIR with a cloud-based modern financial management solution (FMS) called the Florida Planning Accounting and Ledger Management (PALM) Project. The project officially began in 2014 with the Cash Management portion going live in July 2021. The implementation date for the remaining Financial, Payroll, and Data Warehouse waves is scheduled for January 1, 2026.Florida PALM operates on Oracle PeopleSoft 9.2, leverages a Service Oriented Architecture (SOA), is hosted by Oracle Cloud Infrastructure, and is connected via MyFloridaNet-2.To align FDLE's implementation approach to the Florida PALM project, comprehensive project management, functional transition planning, and remediation of impacted people, processes, and technology will be required. Multiple agency business systems have been identified as containing FLAIR data elements. They will need to be assessed and analyzed to determine if they will require modifications, if they are to be retired, or if they will be unimpacted. We currently have numerous business systems that exchange data with FLAIR. Many of these systems will be required to interact with Florida PALM and continue to provide data files on a daily, weekly, and/or monthly basis. Some of these systems are sizeable and will require considerable effort to prepare each of them to accurately communicate with the new Florida PALM system. Additionally, any process or workflow that relates to financial data within the Business Support Program sections must be evaluated and revised in order to perform daily functions in PALM as well as produce required reporting. Training will also need to be developed and implemented prior to go-live.The transformation of these critical functional agency business systems and related activities will involve close collaboration between the FDLE and the Florida PALM Project team.Description of Services & DeliverablesFDLE requires the services of one Project Manager to work under the direction of FDLE's assigned supervisor to achieve the goals and objectives of the Florida PALM Integration Project as approved by a Legislative Budget Request (LBR). The Project Manager is expected to use their skills to manage a project team of one (1) Systems Analyst, and one (1) Oracle EBS Functional Consultant.The person in this position:Is knowledgeable in all areas of system development understanding business processes to successfully lead and manage a team to modify an existing system.Stays abreast of current industry trends and ERP technologies to oversee the design and modification of integrated auxiliary systems to meet functional and non-functional requirements.Is responsible for clear communication and coordination between stakeholders and IT leadership to successfully resolve various issues and communicate project status.ResponsibilitiesProject Manager responsibilities include, but are not limited to the following:Project Planning, Organization, ImplementationProject Control Processes, Procedures, Change ControlRisk ManagementIssue Management and trackingDeployment and Implementation PlanningQuality Assurance and Quality Control (User Acceptance Test Planning)Leadership to the project team and others, both internal and external to FDLETeam Management and Assignment TrackingMonitoring contractor performance in producing quality deliverables on timeCommunications Management, including team, stakeholders, and external entitiesMaintaining Project SchedulesServe as a single point of contact for reporting project statusProvide detailed and summary reporting of project statusRequirements management while facilitating the gathering of detailed requirements in Joint Application Development (JAD) sessionsMake recommendations for executive action when requiredEnsure compliance with FDLE and FL Digital Services policies and proceduresEnsure system design conforms to Rule 60-GGCoordinate effectively with FDLE Information Technology Services (ITS) staff required to support the projectEffectively work with Criminal Justice Information Services (CJIS), BSP, IFS throughout the software development life cycle to complete the projectAssist FDLE PALM Program Manager with all necessary RAMS documentationAttend Steering and Oversight Committee Meetings and provide Status Updates as neededDeliverablesFL Digital Services required deliverablesUpdated Risk and Complexity Assessments during project phasesBi-Weekly Project Status ReportsDocumented Detailed Business and Technical RequirementsRequirements Traceability Matrix (RTM)Documented Design DocumentsDocumented Data Conversion PlanDocumented and approved System Security PlanDocumented and executed Test PlansDocumented User Acceptance CriteriaDefect Management PlanDocumented Deployment and Implementation PlansDocumented Training PlanUpdated and current detailed bi-weekly Project SchedulesUpdated and current Project Workbook (updated bi-weekly)Identification of issues immediately with recommendations to mitigateDocumented Issue RegisterDocumented Communication Plan and execution of it as plannedDocumented Change Logs following the Change Management PlanDocumented Action Items Register with follow-ups for timely completionDocumented and current Decision Log during the projectDocumented Lessons Learned during each phase of the projectDocumented Project Close-out ReportMonitoring and adherence to the Budget and Expenditures ReportImplementation of effective test strategiesDocumented Test Summary ReportsProject execution for a production implementation(s) of a redesigned system meeting the requirements in the LBR (or approved Change Logs) within the LBR timeframe and to the correct technical specifications with limited defects carrying to the FDLE ITS RAMS Maintenance Team after the LBR is finishedDocumented Operations & Maintenance PlanKnowledge transfer to the FDLE ITS RAMS Maintenance TeamMandatory Skills and ExperienceBachelor's Degree in Computer Science, Business Administration, or other related Information Technology (IT) fieldsProject Management Professional (PMP) certificationMinimum of 7 years of work experience managing successful, large-scale IT projectsExperience managing a minimum of 3 full lifecycle Oracle EBS R12 implementation projectsExperience managing large system IT projects through all phases of the software development lifecycleExperience managing IT projects in the range of $2M to $10MExperience managing IT teams with diverse assignments such as business analysts, database analysts, application architects, software developers, and hardware supportExperience using both Waterfall and Agile project management methodologiesExperience performing differing test methodologies in IT projectsExtensive experience using Microsoft Project to develop and maintain detailed project schedulesExperience in delivering projects in the agreed scope, schedule, and budgetExcellent oral and written communication skillsStrong Project Planning & Organizational SkillsExceptional interpersonal skills.Strong collaboration skills with stakeholdersAbility to facilitate JAD sessionsExperience with determining system requirements from stakeholdersExperience presenting project status updates to differing audiences for their understandingAbility to effectively lead a project team to meet project objectivesUnderstands the complexities of ERP systems and provides guidance for the development teamPreferred Knowledge Skills and AbilitiesGovernment, Law Enforcement, or Public Safety IT projectsMaster's Degree in Computer Science, Business Administration, or other related IT fields or equivalent Project Management work experienceExperience managing Oracle EBS R12 development projectsKnowledge of various modules in Oracle EBS ERP systemExperience in data conversion projects