Office Assistant / Project Coordinator

OverviewJob DescriptionWe are looking for a detail oriented Office Assistant / Project Coordinator to work closely with project manager and on-site team to provide remote support and maintain accurate project documentation across a variety of inspection, maintenance, and repair projects. The work takes place in an office setting with up to 2 remote days per week after initial probation period of 3 months. Advancement opportunities available.Role And ResponsibilitiesWork closely with assistant project manager and on-site team to maintain accurate project documentation. Review, Update and Color Code drawings in PDF editor. Data entry, review, and reconciliation based on established guidelines. Provide accurate and complete documentation for customer reporting. Maintain professional and timely communication with staff, customers, and AFG management. Job Requirements & QualificationsKnowledge of computer software (Microsoft Word & Excel, Email, and Adobe Acrobat)Efficient with smartphones, tablets, computers, and chosen applications for daily reporting. Demonstrate ability to read, follow, and edit/label Life Safety Plans/Drawings. Demonstrate ability to follow inspection methods and procedures, recognizing and recording deficiencies. Experience in customer service and working with the public and customers. Must be self-motivated and possess the ability to work independently and efficiently. Good verbal and written communication skills. Maintain a professional appearance which includes consistent on-time arrival at office & job sites. 10% out of town travel may be required (30+ miles). Additional RequirementsMust be 18 years of age. Valid driver license preferred. Physical Demands and Work EnvironmentOffice setting with ability for remote work 2 days per week. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs & ladders; balance; stoop, kneel, crouch or crawl; talk and hear. Associate will occasionally be required to time climb and use various ladders to access assets. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to lift and/or move up to 50 pounds occasionally. Working extended hours when required which includes evenings and weekends (compensation provided). Paid Holidays & Paid Time Off (vacation, sick, personal)401k with Employer Matching up to 5%Company DescriptionWe specialize in Operation, Inspections, Repairs, and Renovations of Healthcare Facilities in the NYC area.We specialize in Operation, Inspections, Repairs, and Renovations of Healthcare Facilities in the NYC area.