Admin / Property Management Assistant

Job Description Admin / Property Manager Assistant The position is full time office job, 9am - 5pm, Monday-Friday Responsibilities include: - Answering the phones, helping clients and vendors with their questions and necessary information. - Daily email correspondence with Property Managers and the rest of the office team. - Helping the Property Managers with day to day operation of the Condominium facilities. - Assist Property Manager with letter, memos, emails, scanning, filing as necessary. - Talking with vendors, scheduling work, requesting quotes, following up on unanswered requests. - Coordinating repairs with out maintenance team, keeping log of all maintenance calls - Attendance at several Trustee meetings, keeping meeting minutes as needed. - Working with the Property Managers to determine and address the maintenance needs of the properties and coordinating service with our maintenance department. - Occasionally going to properties to provide access for vendors or distributing notices. - Corresponding with unit owners via email/phone/in person. - Assisting our book-keeping department as needed with administrative tasks. - Processing requests for Condominiums information relating to sales and refinance, communication with brokers and issuance of 6-d certificates. Good communication skills, attention to details, proficient English and drivers license are required. This position provides the opportunity of becoming a full time Property Manager and a career in the property management field. Job Type: Full-time Benefits:* Health insurance * Paid time offSchedule:* Day shift * Monday to FridayAbility to commute/relocate:* Brookline, MA 02445: Reliably commute or planning to relocate before starting work (Preferred)Education:* Bachelor's (Preferred)Experience:* Business intelligence: 1 year (Preferred)License/Certification:* Driver's License (Preferred)Work Location: In person