Advanced Clerk Typist - Public Works

Job Description Title: Advanced Clerk Typist, Public WorksFLSA Status: Non-ExemptDepartment: Public WorksOnsite, Full-timeJOB PURPOSE:This position is responsible for performing routine administrative and clerical support duties, including data entry, records processing, and customer service, to assist staff and ensure efficient office operations under direct supervision.ESSENTIAL FUNCTIONS:The following duties are normal for this position, but not to be construed as exclusive or all-inclusive. Other duties may be required as assigned.Performs routine office and clerical duties, including filing, data entry, and document preparationProcess, maintain, and organize records, files, and documentation (paper and electronic)Provides administrative support to staff and management as neededAssists with customer service, including responding to inquiries, answering phones, directing calls, and greeting visitorsCoordinates the review & processing of permits from start to finish.Handles incoming and outgoing correspondence, including mail and internal communicationsPrepares forms, reports, and other documents to support office operationsPrepares department's payroll and requisitions, tracks department's expendituresPrepares packets, posts agendas and minutes for Boards and Commission meetingsOperate standard office equipment such as computers, printers, telephones, and copiersAssist with scheduling and coordination of office activitiesMaintains knowledge of the budget in completing any administrative financial tasksMaintains confidentiality of sensitive informationFollows established procedures and guidelines in completing assigned tasksAdditional duties as assignedDESIRED KNOWLEDGE, SKILLS, AND ABILITIES:Ability to perform repetitive administrative and clerical tasks with accuracy and attention to detailAbility to follow established processes and procedures under direct supervisionSkill in organizing and prioritizing work to meet deadlinesAbility to communicate effectively with staff and the publicAbility to maintain confidentiality and handle sensitive information appropriatelyUnderstanding of the permit processQUALIFICATIONS:High school diploma or equivalent with 0-3 years of experienceAssociate degree preferredOVERALL PHYSICAL STRENGTH DEMANDS:Constantly required to exchange accurate informationConstantly operates a computer and other office machineryConstantly observes details at close rangeFrequently remains in a stationary positionOccasionally moves about inside an officeOccasionally moves office equipment weighing up to 25 poundsOVERALL WORK ENVIRONMENT:Constantly works in an indoor environmentJob Posted by ApplicantPro