Administrative Assistant

Job Summary We are seeking a detail-oriented and reliable Grants & Billing Administrative Assistant to support our finance and operations team. This role is responsible for assisting with grant tracking, invoicing, billing support, and general administrative duties. The ideal candidate is highly organized, accurate with data, and comfortable working with deadlines and financial documentation. Key Responsibilities Assist with grant documentation, tracking, and reporting Prepare and process invoices, billing statements, and payment records Maintain accurate financial and grant-related files Support accounts receivable and payable tasks Enter data into accounting and grant management systems Monitor deadlines for grant reporting and billing cycles Communicate with internal staff and external partners regarding billing and documentation Provide general administrative support as needed Qualifications High school diploma or GED required; Associate’s or Bachelor’s degree preferred 1–3 years of administrative, billing, or grant support experience preferred Strong organizational and time-management skills High attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook) Experience with accounting or billing software is a plus Ability to handle confidential information professionally Strong written and verbal communication skills Preferred Experience (Not Required) Nonprofit or government grant experience Bookkeeping or basic accounting knowledge Familiarity with QuickBooks or similar software Job Types: Full-time, Part-time Pay: From $10.00 per hour Expected hours: 40 per week Work Location: In person