Estate Manager

Private family is seeking an experienced, highly organized Estate Managerto oversee the operations, maintenance, and ongoing improvement of several residential properties across Long Island and Manhattan. This role will be responsible for the strategic management of multiple homes, vendor and staff oversight, and the coordination of renovations and capital improvement projects.The ideal candidate brings a strong background in luxury residential construction and property management and can take full ownership of estate infrastructure while maintaining the highest standards of discretion, integrity, and professionalism This is a hands-on leadership role requiring proactive problem-solving, strong communication skills, and the ability to manage complex projects and multiple vendors across several properties. The successful candidate will serve as a key operational partner to the principals, ensuring the homes and grounds are maintained to exceptional standards while supporting long-term planning for renovations and property improvements.Responsibilities include but are not limited to:Oversee the day-to-day operations, maintenance, and service needs of multiple luxury residences in Manhattan, Fire Island, and Long IslandCoordinate preventative maintenance, repairs, and service contracts to ensure properties are consistently maintained to the highest standardsManage renovation projects and capital improvements, coordinating architects, designers, contractors, and specialty tradesOversee all phases of construction and renovation projects including planning, budgeting, permitting, scheduling, and completionSource, hire, and supervise property-related staff such as groundskeepers and maintenance personnel as neededManage vendor relationships across all properties including landscapers, service providers, and specialty contractorsMonitor property systems including security, alarms, and smart home technologyMaintain organized documentation for projects, budgets, and property operations using digital systemsProvide regular updates to the principals regarding property operations, projects, and upcoming prioritiesEnsure properties are fully prepared for family use, guests, and entertainingDevelop systems and procedures that support efficient estate operations and long-term property careMaintain confidentiality and professionalism at all timeAdditional Estate Manager duties as requestedRequirements:Strong command of English language; exceptional communication skills, both written and verbalExcellent references required from both current and previous employers15+ years of experience in luxury residential estate management, property management, or construction managementExtensive experience managing high-end residential renovations and construction projectsStrong familiarity with NYC residential building processes, permitting, and renovation requirementsEstablished network of high-end residential contractors, architects, designers, and specialty tradesExcellent organizational, communication, and project management skillsProficiency with Mac computers, Google Drive, Word, and ExcelStrong working knowledge of home systems, maintenance protocols, and vendor coordinationAbility to travel regularly between Manhattan and Long Island properties - candidates based in Mid-Island or Queens preferredDemonstrated discretion, professionalism, and integrity working in private service environmentsStrong ability to work independently, managing time efficiently and staying aligned with Principal's expectationsReliable, steady, and trustworthy professional with strong attention to detailProactive problem solver with an above and beyond attitude and service-oriented, team mindsetFlexibility in scheduling with willingness to work extended hours as neededValid U.S. driver's license and clean driving recordMust be Legally authorized to work in the United States for any employerCompensation: $150,000 – $200,000 annually