Accounts Payable Specialist

The approximate base compensation range is posted, but the actual offer will reflect our total compensation and benefits package. The offer will be determined by a number of factors including the selected candidate’s experience, knowledge, skills, abilities, FTE, number of months worked, as well as internal equity among our team. Position SummaryThe Accounts Payable Specialist is responsible for accounts payable and administering p-cards in accordance with college policies. Ensures accurate and timely processing of invoices, p-card reconciliation, and supports internal financial operations.Required QualificationsAssociate’s Degree in Accounting, Finance, or like field; OR minimum of four (4) years of professional experience in accounting or like fieldPerform independent research and analysis to resolve issues.Practices of reviewing financial documents for completeness, accuracy, and compliance.Knowledge of financial record-keeping and budget practices and techniques, including financial analysisKnowledge of principles and practices of accounting (GAAP) and auditing financial documentation and transactions. Communicate effectively in oral and written forms.Prior experience in accounts payable or general accounting preferredExperience with ERP systems (Banner preferred)Proficiency in Microsoft Excel and general computer applicationsStrong attention to detail and accuracyAbility to manage multiple tasks and meet deadlinesAbility to utilize tact, discretion, and independent judgment within established guidelines. Preferred QualificationsBachelor's Degree in Accounting, Finance, or like fieldExperience processing invoices, reconciling p-cards and expense reimbursementsExperience working with applicable laws, codes, and regulations.Essential FunctionsServe as the department’s P-Card Administrator:Issue and manage P-Cards in accordance with college policy.Reconcile P-Card transactions monthly; ensure all receipts and justifications are properly submitted.Train faculty and staff on appropriate P-Card usage and compliance requirements.Monitor spending limits and flag/report any policy violations to appropriate oversight offices.Review incoming invoices for accuracy, proper approval, and correct accounting codingCommunicate with internal departments to obtain necessary approvals or missing informationCommunicate with vendors to request invoices, clarify discrepancies, and provide payment status updatesMatch invoices to purchase orders and verify receipt of goods or servicesEnter invoices into the ERP system in a timely and accurate mannerMaintain organized electronic filing and archiving of invoice documentationReview vendor statements to reconcile payments and identify outstanding or missing invoicesInvestigate and resolve discrepancies related to invoices, payments, and vendor accountsPhysical Demands & Working EnvironmentThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen; hearing and speech to communicate in person or over the telephone; strength to lift and carry up to 20 pounds.