Administrative Assistant (Houston)

Location: Houston, TX (IAH Airport)Schedule: 7:00 AM – 4:00 PM (Central Time)Duration: 3–6 Months (Contract-to-Hire Potential)Business Unit: AeroTech – Airport ServicesAbout the RoleWe are looking for a highly organized Site Administrator to support daily operations at a busy airport environment. This role is ideal for someone with strong Excel skills, communication abilities, and a background in finance, payroll, or HR.You'll play a key role in keeping operations running smoothly by managing office activities, coordinating work orders, supporting HR/payroll processes, and ensuring accurate reporting—all within a fast-paced airport setting.Top QualificationsStrong Excel & computer skillsExcellent communication skillsBackground in Finance, Payroll, or HRKey ResponsibilitiesOversee daily office operations and support the Site ManagerAct as the first point of contact for customer service inquiriesCoordinate service calls and track work orders in the systemAssist with HR tasks (onboarding, orientation, employee queries)Review timecards & payroll data for accuracy and complianceTrack, analyze, and report financial data (billing/spend)Maintain records and handle confidential informationOrder office supplies and support operational needsEnsure compliance with company policies and safety standardsMinimum QualificationsHigh School Diploma or GEDValid Driver's License3–5 years of experience in office/admin roles (accounting, payroll, or bookkeeping focus)Proficiency in Microsoft Word & ExcelStrong organizational, multitasking, and communication skillsAbility to obtain and maintain airport security clearanceFlexibility to work days/nights, weekends, and holidaysPreferred QualificationsExperience in customer serviceExposure to airport operationsKnowledge of work order / maintenance management systems (CMMS)Strong problem-solving and decision-making skillsExperience handling confidential payroll/financial dataWork EnvironmentOffice-based with exposure to active airport operationsMay involve working near aircraft, vehicles, and machineryAbility to lift up to 20 lbs and work in a fast-paced environmentWhy Join?Work in a dynamic airport environmentOpportunity for contract-to-hire conversionGain exposure to operations, HR, and finance functions in one role