Accounts Payable Specialist

POSITION SUMMARY: The Accounts Payable Specialist ensures invoices are paid in a timely and accurate manner while adhering to firm procedures. Processing & reviewing invoices for proper documentation, sales & use taxes, approvals and coding to the respective client matters or general ledger accounts and offices. PRIMARY DUTIES AND RESPONSIBILITIES: 1. Process and review vendor invoices and expense reports to verify accuracy and completeness, ensuring the invoices are paid in a timely manner. 2. Confirm that all invoices and expense reports are accompanied by proper documentation and approvals before processing. 3. Ensure accurate calculation and application of sales and use taxes on invoices. 4. Ensure invoices are coded to accurately for internal reporting. 5. Follow firm policies and procedures to maintain compliance and ensure consistent processing. 6. Liaise with vendors and internal employees to resolve any discrepancies or issues related to invoices. 7. Process payment transactions via checks and electronic payments, while adhering to payment schedules and internal controls. Handle non-payment transitions. 8. Address internal inquiries regarding software and general accounts payable issues. Collaborate with software vendor to troubleshoot and resolve software-related issues. 9. Responsible for vendor onboarding and inquiries. 10. Aid in follow-up or reissuance of uncashed checks. 11. Aid in annual 1099s process, ensuring regulatory compliance and financial integrity for accounts payable transactions. SKILLS REQUIRED: EDUCATION: High school diploma or equivalent is required. WORK EXPERIENCE: Minimum 2 to 3 years of experience in accounts payable or a related financial role. Strong understanding of accounts payable processes and procedures. Excellent organizational skills and attention to detail. Strong communication and interpersonal skills. Proficiency in Microsoft Office Suite, particularly Excel. Job Type: Full-time Pay: $47,362.00 - $50,575.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday Experience: Accounts payable: 3 years (Required) Work Location: In person