Finance Assistant

SUMMARY: Responsible for accounts payable/receivables, Recycle Center daily reconciliation, Recycler payouts,handles large amounts of money, balances cash/reports, change order requests, mail sorting/distribution,customer financial audits, and collections. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to: • Creates batches daily for posting payments to customer accounts Creates batches daily for depositing customer payments to bank • Collects and prepares payment of company invoices for all departments • Reconciles daily Recycle Centers/Buyback cash distribution • Process vouchers and checks for Recycler payouts and Recycling Centers 3 day holds • Process garnishment payments • Makes copies of shredding and recycle customer payments and gives to Recycle Department • Refers delinquent accounts to collections and manages referred status • Manages Business Licenses, Certificates, and DMV registrations/renewals to ensure compliance • Balance and reconcile cash/reports daily • Creates change order and prepares money when received • Sorts and distributes incoming mail • Compiles and copies required daily, quarterly, and annual reports for county and tax reporting • Updates customer credit card information prior to end of month • Adds customer secure information in to Soft-Pak • Processes recurring payments after billing close • Provides change as need for Customer Service, Scale, and Recycle Centers • Maintains an open line of communications with direct supervisor and others • Orders and maintains office supplies • Adhere to all safety procedures • Attend mandatory monthly safety meetings, which may be scheduled outside regular hours • Performs other duties as assigned SUPERVISORY RESPONSIBILITIES: None COMPETENCIES, CERTIFICATES, LICENSES, REGISTRATIONS: Valid driver’s license QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Must be insurable EDUCATION AND/OR EXPERIENCE: High school diploma or equivalent; previous work experience in Finance preferred LANGUAGE SKILLS: Bilingual preferred – English and Spanish COMMUNICATION SKILLS: Able to clearly communicate in a professional and courteous manner with customers and co-workers; able to follow oral and written instructions COMPUTER SKILLS: Must be computer literate; knowledge of Excel, Word, and ten key calculator; able to learn company utilized software MATHEMATICAL SKILLS: Intermediate math skills; able to calculate totals, count cash back, and balance cash/reports REASONING ABILITY: Able to recognize and solve problems; able to follow oral and written instructions. OTHER QUALIFICATIONS, SKILLS, AND ABILITIES: Able to work independently and multitask while adhering to scheduled and unscheduled deadlines. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for long periods of time in front of a computer. May be required to squat or crouch to file and move boxes. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to office settings and inflow of customers; some customers may be upset and confrontational. Job Type: Full-time Pay: $22.00 - $23.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person