Project Controls Coordinator / Invoice & Cost Analyst

Job Title: Project Controls Coordinator / Invoice & Cost AnalystLocation: Valparaiso, IN (Hybrid – Tuesday, Wednesday, Thursday onsite; Monday and Friday remote)Duration: 1-Year Contract (with possible extensions)Rate: $35 – $43.00/hr (W2)Work Authorization: Must be authorized to work in the United States now and in the future without the need for employment-based visa sponsorship. Sponsorship is not available for this position.Position Overview We are seeking a Project Controls Coordinator / Invoice & Cost Analyst to support project cost control activities across multiple initiatives. This role is responsible for validating invoices and timesheets, ensuring proper cost allocation, supporting contractor payment processing, and generating financial and operational reports.The ideal candidate has strong analytical and administrative skills, experience working with invoices, purchase orders, timesheets, and financial data, and is comfortable working in a fast-paced project environment.Required Qualifications High School Diploma required; post-secondary education preferred3+ years of experience in project controls, invoicing, accounts payable, finance support, or a related roleExperience reviewing and validating invoices, timesheets, and cost allocationsStrong understanding of Purchase Orders (POs), Work Orders (WOs), contracts, and supporting documentationStrong analytical and problem-solving skills with the ability to identify discrepancies and resolve issuesProficiency in Microsoft Excel and other Microsoft Office applicationsAbility to manage multiple tasks and priorities in a deadline-driven environmentStrong written and verbal communication skillsHigh attention to detail and accuracyPreferred Qualifications Experience working with Ariba or similar procurement / invoice workflow systemsExperience supporting project cost controls within construction, utilities, or engineering environmentsFamiliarity with Commodity Codes, Work Orders, and contractor billing processesExperience generating reports and supporting audits or forecasting activitiesKey Responsibilities Invoice Validation & Processing Review and validate vendor invoices against Purchase Orders, contracts, and governing documentsConfirm scope of work, allowable rates, Work Orders, effective dates, and cost basisEnsure invoices are accurately coded and allocated using Work Orders, Commodity Codes, and related documentationInvestigate and resolve discrepancies in invoice data, supporting documentation, or allocationsRoute validated invoices through the Ariba approval processTimesheet Validation & Processing Review and validate contractor timesheets for compliance with Purchase Order terms and governing documentsConfirm labor rates, units, Work Orders, and PO referencesEnsure accurate cost allocation and documentation for invoicing purposesEnter validated timesheet information into tracking databasesIdentify and resolve discrepancies in timesheets, rate calculations, or supporting documentationReporting & Analysis Generate standard and ad-hoc reports to support project cost analysis, contractor performance, and financial metricsAssist with compiling data for audits, internal reviews, and forecasting effortsCommunicate findings, issues, and trends to the Manager of Project Controls and other internal stakeholdersAdministrative Support Perform administrative and clerical support duties as assignedMaintain organized project records, supporting documents, and cost tracking filesSupport continuous improvement efforts related to invoice processing and cost controlsSchedule Current hybrid schedule is:Monday and Friday: RemoteTuesday, Wednesday, Thursday: Onsite in Valparaiso, INPlease note this schedule may change based on business needs.Success in This Role Accurate and timely validation of invoices and timesheetsProper cost allocation and reduced payment discrepanciesReliable reporting and financial tracking for project teamsStrong communication and coordination across departments and contractors