Talent & Onboarding Specialist (In-Office)

Overview: At CCMSI, we look for the best and brightest talent to join our team of professionals. As a leading Third Party Administrator in self-insurance services, we are united by a common purpose of delivering exceptional service to our clients. As an Employee-Owned Company, we focus on developing our staff through structured career development programs, rewarding and recognizing individual and team efforts. Certified as a Great Place To Work, our employee satisfaction and retention ranks in the 95th percentile. Reasons you should consider a career with CCMSI: Culture: Our Core Values are embedded into our culture of how we treat our employees as a valued partner-with integrity, passion and enthusiasm. Career development: CCMSI offers robust internships and internal training programs for advancement within our organization. Benefits: Not only do our benefits include 4 weeks paid time off in your first year, plus 10 paid holidays, but they also include Medical, Dental, Vision, Life Insurance, Critical Illness, Short and Long Term Disability, 401K, and ESOP. Work Environment: We believe in providing an environment where employees enjoy coming to work every day, are provided the resources needed to perform their job and claims staff are assigned manageable caseloads. We are seeking a proactive Talent & Onboarding Specialist to join our team. In this role, you will be responsible for sourcing potential candidates, screening resumes, following up with candidates, and assisting them throughout the onboarding process. Additionally, you will play a crucial role in supporting our Talent Acquisition team and ensuring a smooth recruitment process. Responsibilities: Essential Duties & Responsibilities: Utilizes various social sourcing & Boolean search methods to identify and interact with potential candidates, including online sourcing (job boards, social media, LinkedIn), networking, referrals, direct outreach and niche platforms. Screen resumes and profiles to assess candidates’ qualifications, skills, and fit for specific roles. Conducts initial phone screenings to evaluate candidates’ interest, availability, salary expectations, and basic qualifications. Sends recruiting emails and follows up with candidates. Solicits referrals from internal and external networks and hard to fill roles. Collaborates closely with recruiters to understand hiring needs and priorities. Monitors employee referral submissions and maintains database; escalates referrals which meet policy guidelines for approval. Coordinates pre-boarding processes including weekly reminders to managers confirming new employees starting, new hire welcome packets, new hire week one feedback survey, and confirmation of day one starts. iCIMS Onboarding for new hires – completion of 4 required tasks – sending them to WFN. First day follow up – ensure new employees get technical help for setup. Ensure the background check is completed and followed up; scanned into file. Coordinates new hire onboarding process to ensure compliance with employee completion of processes. Monitors compliance with completion of new hire processes through applicant tracking software and completes timely follow up with new employees with outstanding tasks. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Performs other duties as assigned. Qualifications: QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficient in using sourcing techniques including Boolean searches, social media, job boards, and networking. Ability to identify and engage passive candidates Experience with employee onboarding processes and compliance requirements Excellent verbal and written communication skills Detail oriented Education and/or Experience 2-4 years of experience in talent acquisition, recruitment, or a similar role. Experience with onboarding processes and candidate engagement. Computer Skills Advanced skills in Microsoft Word, PowerPoint and Excel required Previous experience with HRIS systems highly preferred Familiarity with applicant tracking systems (ATS) and HR software is highly preferred Typing of 60 wpm required Certificates, Licenses, Registration SHRM certification preferred Relevant certifications, e.g., SHRM-CP, PHR, LinkedIn Certified Professional Recruiter preferred #TalentAcquisition#Recruitment#Hiring#HR#HumanResources#RecruiterLife#JobOpening#CareerOpportunity#NowHiring#JobSearch#Staffing#Employment#Recruiters#Headhunter#JobPosting#Interviewing#JobOpportunity#HRJobs#RecruitingLife #CandidateExperience#IND123