Accounts Receivable Analyst

Accounts Receivable Analyst Job DescriptionDepartment: Corporate AccountingJob Status: Full TimeFLSA Status: Salary ExemptReports To: Samantha ZimmerLocation: The Woodlands OfficeAmount of Travel Required: 0%Work Schedule: Mon-Fri, 8 AM to 5 PMPositions Supervised: NoPosition SummaryWe are seeking a detail-oriented and efficient Accounts Receivable Analyst to join our expanding team in the Oil & Gas industry. In this role, you will be responsible for managing all aspects of invoicing, ensuring that billing processes are completed accurately and on time, and contributing to the overall financial health of our company. Your work will be crucial in providing accurate financial information and maintaining the integrity of our billing operations.ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "May.")Process and record bills and invoices, ensuring accuracy and timeliness.Utilize Open Invoice, Ariba, or GEP Smart systems for efficient invoice processing.Collaborate with various departments to verify billing accuracy and resolve any discrepancies.Prepare and distribute regular financial and administrative reports.Ensure compliance with company policies and industry regulations.Support the finance team in maintaining accurate financial records.Performs other related duties as assigned to assist with successful operations and business continuity.Position RequirementsSuccessfully passes background check, pre-employment drug screening, and any pre-employment aptitude and/or competency assessment(s).Strong attention to detail with a focus on accuracy and efficiency.Proactive attitude with a willingness to learn and ask questions.Ability to adapt to and thrive in a fast-paced, expanding environment.Minimum of 3 years of experience in the Oil & Gas industry or 5 years in a similar role outside of the industry.Experience with customer portals such as Open Invoice, Ariba, or GEP Smart.Excellent problem-solving skills and a strong work ethic.Strong communication skills, both written and verbal.Familiarity with the financial regulations of the Oil & Gas industry is a plus.A degree in Finance, Accounting, or a related field is preferred but not required.Education/Experience LevelBachelor’s degree in Finance, Accounting, or a related field (preferred but not required).Minimum of 3 years of experience in the Oil & Gas industry or 5 years in a similar role outside of the industry.Qualifications, Skills, Competencies, And AbilitiesProven experience in managing Accounts Receivable (AR) and billing processes.Proficiency in using customer portals such as Open Invoice, Ariba, or GEP Smart.Strong understanding of financial regulations, particularly within the Oil & Gas industry (preferred).Competence in preparing and distributing financial and administrative reports.Strong attention to detail with a focus on accuracy and efficiency.Excellent problem-solving skills and a proactive attitude toward resolving discrepancies.Strong written and verbal communication skills, with the ability to collaborate effectively with various departments.Ability to thrive in a fast-paced, expanding environment, with a willingness to learn and ask questions.QUALIFICATIONS FOR ADVANCEMENT: (Promotions may occur only after the following qualifications have been satisfied. Promotions are not guaranteed and are subject to availability of position openings.)Time in Position:Any position-relevant certifications to be obtained/maintainedPhysical Requirements/Work EnvironmentThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The Accounts Receivable Analyst works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in-person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Accounts Receivable Analyst may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Accounts Receivable Analyst should be able to lift 25 lbs. independently.Work hours may include or includes early morning, late evenings, and weekends, depending on business necessity.Aap /Eeo StatementThe Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.Last Revised 09/2024