Accounts Receivable Specialist

DescriptionJob Title: Accounts Receivable SpecialistReports To: Accounting ManagerFLSA Status : Non-ExemptStatus : Full-TimeDepartment: Accounting and FinanceLocation: Hybrid OR Akwesasne, NY 13655Company OverviewTarbell Management Group (TMG) is a proud Mohawk family-owned enterprise dedicated to itsmission of "empowering economic sovereignty for Tribal Nations and trusted partners". TMGhas grown from a small local business into a diversified organization serving Indian Country andbeyond, with operations spanning petroleum wholesale and transportation, convenience andrestaurant services, tobacco manufacturing, brand management and national distribution andshared services.Our Core Values:TMG offers a competitive total rewards package that includes medical, dental, and vision coverage,a 401(k) with company match, paid time off, telemedicine access, optional Aflac coverage, andother employee benefits that support work-life balance and well-being.JOB SUMMARY:The Accounts Receivable (AR) Specialist plays a key role in supporting TMG's revenue cycle by ensuring accurate cash application, proactive monitoring of customer balances, and timely resolution of billing discrepancies. This position works collaboratively with Customer Service, Operations, Sales, and the broader accounting team to maintain clean, up to date customer accounts and ensure strong, predictable cash flow across all TMG business units.This role will actively contribute to process improvement initiatives and support the transition toward efficient, electronic and paperless AR workflow.The AR Specialist supports modernization initiatives, drives automation efforts, and helps strengthen data integrity across the organization. This position is expected to uphold TMG's Mission and Core Values in all daily responsibilities and interactions.Primary Responsibilities (includes but is not limited to)Revenue Cycle & Cash ApplicationApply customer payments (checks, ACH, wires, lockbox uploads, POS data) accurately and promptly.Research and resolve chargebacks, deductions, unapplied cash, and short payments in partnership with Customer Service and Operations.Reconcile daily cash activity and ensure transactions are recorded completely and accurately.Review new customer setup information to conduct credit reference and bank reference checks.Perform reconciliations for accounts receivables and cash.Collections & Customer Support Monitor AR aging and coordinate follow-up on overdue balances in collaboration with Customer Service and Sales.Partner with internal teams and external customers to resolve billing discrepancies, invoicing concerns, or payment issues.Provide professional, timely support that improves customer experience and accelerates collections.Process Optimization, Automation & Systems Support Support initiatives to automate invoicing, cash application, follow up reminders, and exception handling.Participate in testing and validation during ERP upgrades, AR automation rollouts, and other system enhancements.Identify opportunities to improve accuracy, reduce manual work, and streamline AR activities.Maintain documentation of procedures and assist in standardized workflows and controls.MINIMUM QUALIFICATIONS 1-3 years of Accounts Receivable or transactional accounting experienceStrong attention to detail and accuracyProficiency with basic accounting systems and Microsoft ExcelStrong communication and problem-solving skillsAbility to manage competing priorities and meet deadlines in a fast-paced environment.PREFERRED QUALIFICATIONS Experience working with banks to establish and manage ACH draw programs for customer payments, with the ability to apply payments quickly and accurately to customer accounts.Experience working within Native American territories or Tribal communities.PHYSICAL & WORK ENVIRONMENT REQUIREMENTS Primarily sedentary work performed in an office or hybrid environment with extended periods of sitting and working at a computerRegular use of hands and fingers to operate a computer, keyboard, calculator, and other office equipmentOccasional standing, walking, bending, or reaching in the office environmentVisual acuity required to review financial data, reports, spreadsheets, and system dashboards with attention to detail and accuracyAbility to concentrate for extended periods while analyzing complex financial information, reviewing reconciliations, and overseeing reporting activitiesCapability to manage multiple priorities and deadlines during month end close, audits, and strategic initiatives end close, audits, and strategic initiatives