CW Administrative Assistant

Job Title: Administrative Assistant Duration: 12 months Location: Salt Lake City. UT 84111---Job Summary Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.---Key Responsibilities Administrative & Business Support* Serve as a trusted administrative partner, supporting multiple executives and their teams as needed. * Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.Calendar, Meetings & Communications* Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences. * Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients. * Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared.Travel & Expenses* Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required. * Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.Compliance & Confidentiality* Handle highly confidential and sensitive client and business information with discretion and sound judgment. * Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.---Skills & Qualifications Required* Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government. * Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams. * Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment. * Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities. * High degree of professionalism, integrity, and diplomacy. * Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed. * Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. * Familiarity with expense platforms such as SAP Concur.