Administrative Assistant

Job DescriptionJob Title: Administrative AssistantDepartment: Administration Reports To: General Manager & Controller Compensation: $18-$20Position SummaryThe Administrative Assistant provides high-level administrative and clerical support to the General Manager and Controller of the Club. This role requires discretion, professionalism, and strong organizational skills to ensure efficient day-to-day operations. The position serves as a key point of coordination for internal communications, financial documentation, and member-related administrative needs.Key ResponsibilitiesExecutive & Administrative Support Manage calendars, appointments, and meeting scheduling for the General Manager and Controller Prepare correspondence, reports, and meeting materials Record and distribute meeting minutes for committee and department meetings Handle confidential information with a high degree of discretion Coordinate internal communications across departmentsFinancial & Accounting Support Assist the Controller with accounts payable/receivable processing and documentation Support month-end closing processes and reporting preparation Reconcile basic financial data Track and organize department credit card usageMember & Club Operations Support Serve as a professional point of contact for member inquiries and administrative requests Assist with member communications, newsletters, and club notices Maintain accurate member transponder and key fob databases Support event administration, including reservations and follow-upOffice Coordination Maintain office supplies Coordinate vendor services Manage maintenance and repairs checklist and schedule Organize filing systems (physical and digital) for easy retrieval Assist in onboarding paperwork and HR-related administrative tasks Ensure smooth day-to-day office operationsQualifications 3+ years of administrative experience; private club, hospitality, or accounting experience preferred Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) Experience with accounting or club management software is a plus (e.g., Jonas, ClubEssential, etc.) Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Strong organizational and multitasking abilitiesCore Competencies Confidentiality & Integrity Time Management & Organization Financial Accuracy Communication & Member Service Problem Solving Adaptability in a fast-paced environmentWork Environment Professional office setting within a private country club Interaction with members, board members, and department heads Occasional evenings or weekends may be required for meetings or events