Sales and Data Coordinator

Position Summary  The Sales & Data Coordinator is an entry-level support role that provides coordination, administrative, and data support across Visit Mesa’s Sales and Marketing teams.This role sits at the intersection of sales and marketing operations. Under the direction of senior staff, the Coordinator will assist with maintaining CRM data, supporting group sales activity, contributing to campaign reporting and budget tracking, and helping ensure cross-departmental workflows run smoothly.This position is ideal for someone who is highly detail-oriented, curious about data, and eager to learn how a destination marketing organization operates. The role offers exposure to both sales and marketing functions and provides a strong foundation for career growth within Visit Mesa. Role Structure This is a blended support role with responsibilities allocated approximately as follows: Sales support and coordination: ~50% Marketing operations, data, and reporting support: ~40% Cross-functional and team support: ~10% Time allocation may flex based on active campaigns, group leads, tradeshow cycles, and reporting deadlines.  Sales Support Responsibilities Update and maintain accurate contact and client information within the Tempest CRM databaseSubmit leads to Visit Mesa partners and track responses Follow up on CRM leads and traces as assigned by sales leadership Assist with follow-up phone calls and emails for new and existing leads, using guidance and templates provided by the sales team Review CRM booking reports and assist in identifying and correcting data entry errorsSupport weekly tracking of leads and bookings and help maintain shared reporting toolsAssist with preparation for tradeshows and sales missions, including materials and logisticsSupport on-site needs such as welcome bags, signage, and registration materialsAssist in researching and prospecting new client opportunities under the direction of senior staff  Marketing & Data Support Responsibilities Assist with pulling, organizing, and formatting data from various reporting platforms (training provided)Support the preparation of monthly and quarterly performance reports for leadership and the boardHelp maintain data accuracy across marketing systems and flag inconsistencies to senior staffAssist with compiling partner ROI reports to support consistent and transparent partner communicationSupport tracking of marketing budgets, including campaign spend, vendor invoices, and basic variance reportingHelp maintain marketing processes, documentation, and shared project filesCross-Functional & Team Support Respond to incoming partner and client calls as needed Serve as occasional backup support for the Visit Mesa Visitor CenterBuild and maintain positive working relationships with partners, staff, and clientsParticipate in select committees or projects related to Visit Mesa’s Strategic PlanMaintain a general understanding of Visit Mesa’s marketing, branding, and partnership effortsPerform other duties as assigned Qualifications: Required Bachelor's degree or equivalent experience; recent graduates encouraged to apply Strong organizational skills with high attention to detail and accuracyProficiency in Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPointStrong written and verbal communication skillsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentAbility to work both independently and collaboratively within a teamProfessional and client-ready communication stylePreferred Coursework, internship, or work experience involving data analysis, reporting, budget tracking, or financial coordination Familiarity with CRM platforms (Salesforce, Tempest, Simpleview, or similar) Exposure to analytics or reporting tools (GA4, Looker Studio, Excel pivot tables) Interest in destination marketing, hospitality, or the tourism industry  Position Details Full-time, non-exempt position Hybrid (office located in Downtown Mesa) Reports to: VP, Sports and Director of MarketingFull health benefits and 401(k) opportunity Salary: $50,000 - $55,000 (DOE) Schedule: Monday – Friday, 8:00 AM – 5:00 PM, with minimal evening and weekend hours required  Expectations The Sales & Data Coordinator is expected to adhere to all Visit Mesa rules of employment as described in the employee manual. Employee may perform other related duties as assigned and not included in this job description to meet the ongoing needs of the organization.All questions about this job description should be directed to Audry Brinkman, Director, People and Operations, at audry@visitmesa.com, or at 480-682-3789.Please apply here: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=fc9c65b2-9986-4374-b71d-b64e0bbaf421&ccId=19000101_000001&jobId=562464&lang=en_US&source=CC2